Office Specialist

Petersen Automotive Museum•Los Angeles, CA

6d•$25 - $25

About The Position

Are you a welcoming, customer-focused professional with a knack for seamless communication, organization, and administrative support? Do you thrive in a dynamic, high-energy environment where your positive first impression sets the tone for visitors, staff, and external partners? We are seeking a reliable, polished Office Specialist to manage our main office reception and telephone communications. Reporting to the Chief of Staff with direct supervision from the Sr. Administrative Coordinator, you will serve as the face and voice of our administrative offices handling inquiries, welcoming guests, managing office supplies and meeting logistics, and providing vital support across departments.

Requirements

High school diploma or GED required
1+ year of administrative or receptionist experience preferred.
Excellent verbal and written communication skills with a professional, welcoming presence
Proficient basic Microsoft Office skills
Comfortable operating standard office equipment (phone, computer, printer, copier).
Dependable with strong attention to detail and high sensitivity to confidentiality regarding internal operations and executive communications.

Nice To Haves

bilingual fluency in Spanish is a plus.

Responsibilities

Answer incoming calls to the main telephone line with a warm, professional demeanor and route them effectively
Respond to general online inquiries in a timely manner.
Handle incoming and outgoing mail, packages, deliveries, and courier requests.
Welcome guests to the museum office space and announce their arrival to the appropriate staff members
Maintain organization of office and storage areas
Assist in ordering catering, gifts, and packages
Track and order office supplies to ensure uninterrupted operations
Process credit card reports for executive staff
Provide support for the Executive Team.
Support communication across teams for office updates, visitors, deliveries, repairs, and day-to-day workplace needs.
Complete other duties as assigned.