Office Specialist

State of Oregon•Klamath Falls, OR

1d•Hybrid

About The Position

The Oregon Department of Transportation is seeking an Office Specialist to join their Delivery and Operations Division in Region 4, District 11, Klamath Falls. This role provides primary office support, assists with bill pay, and supports personnel actions for district 11 maintenance. The position involves a range of administrative, clerical, and typing activities, processing records, and serving as the first point of contact for agency clients and the public. The department's mission is to provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. They encourage applications from all backgrounds and abilities.

Requirements

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR an associate degree in any field.
OR an equivalent combination of education and experience.
Valid US driver license and an acceptable driving record.
Must be able to work occasional overtime, long hours during emergency conditions, lift up to 40 pounds, and travel frequently.

Nice To Haves

Experience providing customer service to internal or external customers.
Experience using Microsoft Outlook, Word, and Excel.
Experience communicating effectively, both verbally and in writing, with different groups of people.
Experience working collaboratively in a team environment.
Experience organizing and prioritizing multiple tasks while managing competing deadlines and frequent interruptions.

Responsibilities

Serve as the initial point of contact for the area office, including answering phone calls, assisting people in person, and providing information to the public.
Maintain conference room calendars, schedule meetings, and arrange travel reservations.
Process purchase orders, storeroom orders, expense statements, invoices, and bills.
Contact vendors to request corrections, copies of unpaid invoices, and update vendor information in the accounting system.
Verify accuracy and process timecards, payroll timesheets, standard labor, and equipment reports.
Perform general word processing, including creating correspondence, reports, memos, or other documents.
Process, track, and analyze data such as fleet inventory, risk management claims, and employee commercial driver licenses.
Operate radios to communicate with crews, dispatch, and state police.
Assist with recruitment requests, personnel actions, paperwork, and managing position descriptions.