Office Specialist

State of Nebraska•Omaha, NE

8d•Onsite

About The Position

Provide ongoing customer service and support to the Eastern Service Area foster care teams and administrator. Manage day to day clerical operations for the foster care team; maintaining a record of the IT bundle for new incoming staff, exiting staff, and current Relative Kinship support staff members; ensuring equipment being provided is accurately recorded on spreadsheet and in the Monday board; coordinating with the Administrative Specialist on ordering new equipment for the employee; maintaining an inventory of supplies the RKS team needs for day to day operations; reviewing and mailing fingerprint cards; reviewing fingerprint cards for accuracy; managing NFocus and Monday board entries, entering data to ensure cases are accurately reflected; managing receipts for credit card usage each month; consolidating the credit card and complete the process according to the timelines provided by accounting; managing accommodations needed for leadership travel; managing vehicle and mileage usage each month; consolidating the credit card and complete the process according to the timelines provided by accounting; managing accommodations needed for leadership travel; ensuring milage forms are completed and sent to the appropriate department monthly, and ensuring any corrections be researched and correct before sending out; and uploading monthly reports, medical reports, background checks, report cards, and home studies into document imaging.

Requirements

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.
Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Valid drivers license.

Nice To Haves

Experience with Foster Care team office support.
Knowledge of Microsoft Office products which includes word, excel, and PDF.

Responsibilities

Provide ongoing customer service and support to the Eastern Service Area foster care teams and administrator.
Manage day to day clerical operations for the foster care team.
Maintain a record of the IT bundle for new incoming staff, exiting staff, and current Relative Kinship support staff members.
Ensure equipment being provided is accurately recorded on spreadsheet and in the Monday board.
Coordinate with the Administrative Specialist on ordering new equipment for the employee.
Maintain an inventory of supplies the RKS team needs for day to day operations.
Review and mail fingerprint cards.
Review fingerprint cards for accuracy.
Manage NFocus and Monday board entries, entering data to ensure cases are accurately reflected.
Manage receipts for credit card usage each month.
Consolidate the credit card and complete the process according to the timelines provided by accounting.
Manage accommodations needed for leadership travel.
Manage vehicle and mileage usage each month.
Ensure mileage forms are completed and sent to the appropriate department monthly, and ensure any corrections be researched and correct before sending out.
Upload monthly reports, medical reports, background checks, report cards, and home studies into document imaging.