Office Specialist

Parkhill • El Paso, TX

1d

About The Position

Parkhill is hiring an Office Specialist to maintain efficient office operations and serve as the first point of contact for employees, clients, and visitors. Reporting to the Operations Support Group Lead, the role combines administrative support, customer service, and organizational work to support office functions, employee engagement, and a positive workplace culture. This is a full-time, non-exempt position paid on an hourly basis.

Parkhill is an architectural and engineering firm with 14 offices throughout Texas, New Mexico, and Oklahoma. The company describes its purpose as building community and emphasizes investing in people who contribute to the communities it serves.

Requirements

• Associate degree or at least two years of related experience or training.
• Two years of related experience or training in customer service, event coordination, or administrative roles.
• Strong interpersonal skills and a professional demeanor.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and office equipment.
• Excellent organizational and multitasking abilities.
• Ability to work independently and maintain attention to detail.
• Demonstrated ability to maintain confidentiality and professionalism.
• Ability to perform basic physical activity, including lifting and carrying office supplies.

Responsibilities

• Serve as the first point of contact for employees, clients, and visitors with a pleasant personality and professional attitude.
• Operate a multi-line telephone system, direct calls, and record caller information.
• Welcome visitors, announce appointments, and assist with inquiries.
• Manage office equipment, including fax machines, copiers, scanners, and mail handling tools.
• Maintain inventory of office supplies, PPE, refreshments, and branded items.
• Coordinate supply reordering with Marketing and Brand Coordinators.
• Assist in planning and coordinating employee functions such as holiday parties, fundraising events, and recognition programs.
• Foster office morale by celebrating milestones such as birthdays, anniversaries, and licensure achievements.
• Distribute welcome packages, verify I-9 documents, and coordinate workspace setup for new hires.
• Capture temporary photos of new hires and collaborate with team leaders.
• Organize travel arrangements and manage proposals, mail distribution, and meeting logistics.
• Submit invoices and coordinate technology check-in/check-out processes.
• Schedule building repairs, maintenance, and janitorial services.
• Manage keycards, conference room calendars, and car rentals.
• Ensure cleanliness and tidiness in common areas and break rooms.
• Organize office cleanup events and maintain storage file logs.

Benefits

• Hybrid or flexible work schedules and a flexible work environment.
• Generous paid time off and paid holidays.
• Specialized training, continuing education, professional licensing, intern development programs, and University of Parkhill.
• Multiple health plan options.
• Flexible spending account for dependent care.
• Health savings account contributions.
• Employer 401(k) contribution.
• Employer-paid basic life insurance and short- and long-term disability coverage.
• Performance bonuses.
• Mental health care, culture committees, and a wellness program.
• Charitable giving match.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree