Office Specialist - Las Sendas Elementary School 2026-2027

Mesa USD 4•Mesa, AZ

17h•Onsite

About The Position

Responsible for recording, maintaining, and disseminating accurate student and school information. Registers students, documents enrollment, and maintains daily attendance records to ensure reliable data for district, state, and federal reporting. The role also provides information and assistance to students, parents, and staff, and performs a variety of clerical and administrative duties in support of school operations and assigned personnel.

Requirements

High School education or equivalent
Minimum one year clerical experience
Communicate effectively (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality

Nice To Haves

Experience with district based student database Synergy
Experience in attendance record keeping preferred; knowledge of school policies helpful

Responsibilities

Respond to inquiries from students, staff, parents, district personnel and general public in a courteous manner to provide information and/or direction regarding school/district programs
Process documents and materials to register and assign new students and withdraw students
Add/delete and maintain all student-related data in the district Student Information System (SIS); maintain required district, state, and federal paper documentation
Maintain accurate student attendance records by collecting, recording, and posting attendance data in the district’s computerized student information system; review and correct daily attendance reports to ensure data integrity and compliance with district reporting requirements.
Provide required student information to appropriate site, district, or departmental personnel in accordance with established procedures and confidentiality guidelines. (ex: MTSS team, McKinney Vento, Teacher)
Receive and direct U.S. and district mail, packages, and district-approved community correspondence to the appropriate staff or departments
Serve as back-up to the school secretary for the district’s employee timekeeping system
Serve as the school’s main telephone contact, receiving and directing calls from the public; communicate with parents regarding student absences and input attendance information into the student information system, documenting reasons such as appointments, illness, or other excused absences
Send out messages and announcements to parents and guardians using the district’s notification system
Maintain accurate student enrollment records by compiling and updating the master roster used to support daily attendance tracking and reporting
Confer with students and parents/guardians regarding attendance and tardiness
Maintain accurate electronic student attendance records by recording, verifying, and updating attendance data in the district’s student information system
Communicate with administrators and the attendance team regarding students with excessive absences; prepare and distribute attendance correspondence and letters as needed
Assist visitors with check-in procedures through the district’s digital visitor management system
Maintain records of students out of class for authorized school activities and keep daily check-in and check-out logs for all students entering or leaving campus
Work cooperatively with school administration and health office staff regarding students who are absent due to long-term medical issues, students sent home sick, or students requiring discipline entry
Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc.) for assigned personnel, including assisting with parent tours
Participate in on-going training to maintain and improve job skills
Regular and on-time attendance required
Assist with printing student badges using the district’s digital student ID system
Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools