Office Specialist III

Weber County•Ogden, UT

6h•Onsite

About The Position

Under close supervision of an administrative superior, performs a variety of routine and specialized clerical work requiring advanced knowledge of interrelated department paperwork and procedures. Positions in this class can be distinguished by the specialized duties they perform in various County departments including County Assessor, County Auditor, County Clerk, County Health, County Recorder, and County Treasurer.

Requirements

High school graduation or equivalent.
Two (2) years of increasingly responsible experience in Clerical Work.
Work experience must be appropriate to the position to be filled.
Working knowledge of modern office practices and procedures.
Working knowledge of specialized duties required by the position.
Skill in typing at 40 wpm if required by position.
Ability to perform a variety of clerical and typing work requiring some exercise of independent judgment.
Ability to make mathematical computations rapidly and accurately.
Ability to follow written and verbal instructions.
Ability to establish and maintain effective working relationships with employees, other departments, and the public.

Nice To Haves

Utah Notary Public certification is desired.
Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.

Responsibilities

Processes reports, certificates, applications, and other materials; examines for accuracy and completeness, makes additions or resolves discrepancies consulting with supervisor or other employees as appropriate.
Fills in data on standard office forms; maintains records, files, indexes and books according to established methods and procedures; compiles and tabulates data for records and reports; maintains inventories and orders supplies. Handles incoming and outgoing mail.
Accepts fees for payments; balances cash on hand against receipts; prepares and balances deposits; issues receipts, notices, certificates and licenses, and keeps simple records of transactions; makes simple mathematical computations. Processes invoices and requisitions, submits for payment on purchase orders through payables.
Verifies cash banks for office and park camp hosts. Is the point of contact for audit of cash banks.
Will coordinate with manager to prepare invoices, process and forward all copies as necessary. Receives payments for accounts receivable. Processes as necessary.
Will be primary person responsible for answering calls, screening calls, electronic communication, handing any questions, complaints or matters of technical nature and directing others to the appropriate staff member; helps walk in customers.
Schedules part time employees and ensures coverage during activities, events, and recreational games. Sends employee schedules electronically. Handles communication with employees regarding shift availability and coverage.
Responsible for coordinating employee onboarding, training, and coordinating with Human Resources regarding posting of open positions for part-time recreational staff.
Processes payroll processes for part-time employees and ensures that each employee reports and submits their time accurately.