Office Specialist II

City of Anaheim•Anaheim, CA

2d•Onsite

About The Position

The City of Anaheim seeks a dynamic, highly organized, detail oriented Office Specialist II for the Human Resources Department. The Office Specialist II is the frontline representative for the department, providing receptionist support to customers in-person and over the phone, and performs various clerical work as assigned to support the operation of the Human Resources Department. The ideal candidate will be a leader in providing excellent customer service, is highly analytical, extremely organized, possess excellent written/verbal communications skills and is able to multi-task and work effectively in a team environment. Possess two (2) years of clerical experience in a professional environment and must be proficient in Microsoft Office applications. Bilingual in English and Spanish (speaking) is desirable. Experience working in an environment that handles highly sensitive and confidential matters (i.e., human resources) is desirable. Candidates must be available to be scheduled to work between the hours of 8AM - 5PM, Monday to Friday. Applications will be accepted until September 11, 2026, at 5:00 PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline.

Requirements

Performing varied journey-level clerical work.
Proficient in Microsoft Office applications.
Keyboard at a net corrected speed of 40 words per minute from clear copy
Learn to efficiently operate a computer terminal and use associated software
Accurately transcribe recorded information into a readable format
Effectively answer and process telephone calls
Read, understand and apply moderately difficult materials
Prepare accurate and clearly understood statistical reports
Understand and carry out oral and written instructions
Understand pertinent procedures and functions quickly and apply them without immediate supervision
Maintain confidentiality
Handle multiple priorities, organize workload, and meet strict deadlines
Establish and maintain effective relationships with those contacted in the course of work
Maintain professionalism, courtesy, and composure at all times, including stressful situations.
For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.

Nice To Haves

Bilingual in English and Spanish (speaking) is desirable.
Experience working in an environment that handles highly sensitive and confidential matters (i.e., human resources) is desirable.
Human Resources experience is highly desirable.

Responsibilities

Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.
Type, file, record, compute and maintain confidential and privileged information.
Compose routine correspondence
Utilize modern office equipment, media, and computer applications specific to the assigned unit to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Compose routine correspondence.
Proofread materials for clerical accuracy and spelling.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer or related software.
Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Perform related duties and responsibilities as required.