Office Specialist II

Yamhill County • McMinnville, OR

5d • Onsite

About The Position

This position performs office support work of a specialized clerical and secretarial assistance nature. Provides secretarial assistance to a department head in a smaller office where the workflow requires emphasis on receptionist and typing work and where administrative assistance tasks on behalf of the department head are not required; or Performs one or more office support tasks of a secretarial nature in support of office workflow in a larger office where a position of a higher class is responsible for directing and participating in administrative workflow of the department; or Performs generalized or specialized clerical office support tasks in one program area of a department with one or more primary program areas. An on-the-job training period is usually required to learn office procedures if training was not provided in an Office Specialist I position in the department. Most positions require accuracy in processing office records. The type of work may vary depending on the work cycle of the particular department.

Requirements

• Six months of general office work experience at a level equivalent to Office Specialist I which provides the knowledge, skills, and abilities required by the position.
• Ability to secure and maintain a driver’s license valid in the state of Oregon, or an acceptable alternative means of transportation.
• Knowledge of operation of office equipment including typewriter, photocopying machine, microfilm, equipment, computer terminal, data or word processor, and dictation transcriber as required by the position.
• Knowledge of basic mathematics as required by the position.
• Skill in basic mathematics, sufficient to perform simple calculations.
• Skill in operating office equipment.
• Skill in effective communication, both orally and in writing.
• Ability to interact with the public and co-workers in a pleasant, tactful, and courteous manner.
• Ability to learn and apply office procedures to work situations.
• Ability to type accurately and gain speed through experience.
• Ability to complete clerical transactions rapidly and accurately.
• Ability to follow written and oral instructions.
• Ability to establish and maintain effective working relationships with department employees, other county employees, and the public.
• Ability to work effectively in a team environment.
• Ability to attend work as scheduled and/or required.

Nice To Haves

• Any satisfactory equivalent combination of experience and training which ensures ability to perform the work may substitute for the above.

Responsibilities

• Provides secretarial assistance in a smaller office by scheduling appointments for clients by telephone or in person, by scheduling appointments with office staff and by confirming appointments; schedules meeting rooms and prepares meeting or hearing agenda; provides answers to the public and news media concerning scheduled events; maintains court, hearing, or meeting calendars; types correspondence, letters, memos, forms, etc.; maintains and updates mailing lists; proof-reads typed, photocopied, or printout information for errors, punctuation, and spelling; opens and distributes mail.
• Performs one or more of the following tasks to assist office administrative support work flow: serves as a receptionist; provides a variety of clerical and typing support to one or more administrators or higher level positions; assembles, types, and prepares materials for mailing; codes, types, and files client charts and records with appropriate forms, and updates as needed; types and processes insurance and employee accident forms; maintains and files various department records; tabulates data on department programs and activities for submission to county, state, and federal offices, and submits the data to a higher level position.
• Performs general or specialized office support tasks of a clerical nature; provides assistance to the public regarding operations of the department; files, indexes, records, and prepares files and miscellaneous documents; may prepare and type trial and motion dockets, pleadings, motions, orders, complaints, search warrants, arrest warrants, indictments and affidavits; records, files, and microfilms; assists citizens in filling out applications, processes permit and license applications, and photocopies requested documents; computes assessed property values, property taxes, and interest due; collects taxes, fines, bail or fees, and issues receipts; balances tax statement with cash received tapes; processes delinquent tax accounts and prepares redemption; assists in preparing for and conducting elections and voter registrations.
• Operates a computer terminal or word or data processing device for input, proofing, and editing printouts; requests printouts of information by completing a sequence of instructions needed to execute directions in a computer.

Benefits

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $89.02/month for PPO and $0 monthly for HMO for 2026 to 2027 plan year.
• Qualifying employer for public service student loan forgiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed