Office Specialist II

State of Utah • Salt Lake City, UT

3d • Onsite

About The Position

Animal Industry is seeking a highly motivated individual with a strong work ethic to join our team. The office specialist position will assist management and other staff in the division and manage day-to-day office duties.

Requirements

• Knowledge of standard business practices.
• Basic understanding of applications, data principles, and problem-solving methodologies.
• Ability to assess workload and effectively plan daily schedules.
• Excellent verbal communication and active listening skills.
• Willingness to learn.
• Ability to work effectively in a team environment while managing multiple tasks.
• Ability to establish positive working relationships with operators, the general public, and other government agencies.
• Ability to read, interpret, and apply laws, rules, regulations, policies, and/or procedures.

Nice To Haves

• Experience or knowledge in animal health or agriculture or a strong willingness to learn.
• Works well independently or within a team.
• Possess knowledge of animal agriculture.
• Strong Work Ethic.
• Excellent interpersonal skills.
• Detail-oriented.
• Excellent reading comprehension with the ability to read and understand policies.
• Has professional customer service skills.
• Is comfortable answering phone calls.

Responsibilities

• Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Types and prepares reports or other written materials from source documents, transcription, etc.
• Retrieves data found in databases to generate requested reports.
• Assists the public with questions related to animal agriculture.
• Assists programs within Animal Industry, booking travel, processing reimbursements, etc.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Enter data into databases and verify data entry by comparing the source document against input data, utilizing automated verification systems, using dual entry or other verification techniques.
• Maintains and/or creates files or record keeping systems.
• Sorts, labels, files and retrieves documents, or other materials.
• Reviews applications, files, records, etc., to determine action to be taken.

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed