Office Specialist II

Yakima County•Yakima County Courthouse, WA

2d•$23 - $29•Onsite

About The Position

There is one Office Specialist II opening with the Yakima County DUI Court's Office with District Court. The successful candidate in this position works as an integral member of the interdisciplinary team for the DUI Court Program. The DUI Court Program is an intensive court managed therapeutic response to high risk high need DUI offenders within District Court. You, along with other members of the team, collaboratively work together to support the participants of the DUI Court Program. Your specific role on this team is a supportive one. As a support person for the team you perform a number of administrative tasks related to the operation of the DUI Court Program and also serve as the judicial assistant in the courtroom, working directly with the DUI Court Judge administering court sessions within District Court.

Requirements

High School Diploma or GED PLUS four (4) years of clerical experience or training beyond high school; OR an equivalent combination of education and experience which provides the knowledge, skills and abilities to successfully perform the essential duties of the job.
Valid WA State Driver’s license and proof of insurance, if requested.
Successful completion of criminal background investigation and a general employment verification
Court clerk experience
The legal system, in particular the role and function of Courts of Limited Jurisdiction.
Knowledge of therapeutic courts.
Computers and word processing software.
Grammar, spelling and punctuation.
Customer service techniques.
Office practices and procedures.
Data processing systems and methods for input.
Multi-tasking in a high-pressured environment.
Able to perform tasks with great accuracy and high attention to detail.
Organization, prioritization and time management.
Event coordination.
Inventory experience.
Communication of complex and/or sensitive information.
Establishing effective working relationships with co-workers, other agencies and the general public.
Working effectively with constant interruptions.
Communicating and expressing ideas effectively, orally and in writing.
Ability to maintain composure during stressful situations.

Nice To Haves

Bilingual in English and Spanish
Court clerk experience
Event coordination experience

Responsibilities

Receives and processes referral requests for the DUI Court program, conducting initial screenings to assess eligibility, including administering the RANT assessment tool. Maintains ongoing communication with the team, referring attorney, and/or potential participants regarding the status of referrals.
Tracks all tasks completed during the referral process prior to program entry. Enters relevant data into the DUI Court case management system and the statewide case management system, ensuring regular updates to the DUI Court binder for use during team meetings. Gathers additional information requested by the team about referred participants to support informed decision-making regarding program entry.
Organizes and coordinates weekly team meetings, ensuring team members have access to the meeting, preparing the docket/schedule, compiling necessary documents, and gathering participant information to assist the team in conducting staffing.
During court, promptly enters case event information into the statewide case management system, generates required documents based on the Judge's decisions, and documents participants' program progress. Takes photographs, creates certificates, and distributes incentives to acknowledge exceptional program achievements. Manages access for virtual attendees to the court session, ensuring smooth participation. Ensures the accurate recording of court proceedings through the FTR system and prepares the audio log for each case. Communicates relevant information and transmits court paperwork to other county, local, and state agencies. Records daily case statistics for scheduling purposes and monitors courtroom events to identify potential security risks or special need situations.
Manage the ordering of supplies for the DUI Court program, including organizing and coordinating graduations and acquiring necessary materials. Keep track of incentive inventory to ensure availability. Attend and schedule training sessions for team members as directed, handling travel arrangements, registration for training, and providing the team with relevant information regarding their attendance. Update DUI Court program materials as instructed, including the participant handbook, policy and procedure manual, promotional materials, website, and social media platforms. Review program forms, recommend necessary changes, and ensure updates are made accordingly. Generate reports from the case management system and track program statistics. Conducts QA on data entered into the case management system by other team members. Identifies errors and requests corrections. Assist in the preparation of grant applications, compile reports on program progress, and respond to inquiries regarding the program’s purpose, process, and performance.
Performs other duties as assigned.