Office Specialist II Supervisor (Administrative Assistant to the Superintendent)

State of Maine•Augusta, ME

2d•$24 - $34•Onsite

About The Position

Riverview Psychiatric Center is seeking a highly organized and professional Office Specialist II Supervisor to provide advanced administrative support to the Office of the Superintendent. This confidential position serves as a key member of the leadership support team and is responsible for coordinating executive-level administrative functions that contribute to the efficient operation of the organization. In this role, you will manage the day-to-day administrative activities of the Superintendent’s Office, including preparing and editing correspondence, maintaining policies and procedures, coordinating office operations, and supporting board and committee meetings. You will serve as a liaison between the Superintendent and internal and external stakeholders, helping to ensure effective communication and follow-through on important initiatives and organizational priorities. This position also plays an important role in monitoring regulatory and licensing requirements, tracking customer concerns, maintaining administrative records, and identifying opportunities to improve office processes and efficiencies. Success in this role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while handling confidential information with discretion and professionalism. The ideal candidate is a proactive problem-solver with experience supporting executive leadership, strong written and verbal communication skills, and the ability to work independently in a fast-paced environment. If you enjoy providing high-level administrative support and contributing to the success of an organization, we encourage you to apply.

Requirements

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.
Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Nice To Haves

Strong organizational skills
Attention to detail
Sound judgment
Ability to manage multiple priorities
Ability to handle confidential information with discretion and professionalism
Proactive problem-solver
Experience supporting executive leadership
Strong written and verbal communication skills
Ability to work independently in a fast-paced environment

Responsibilities

Manage the day-to-day administrative activities of the Superintendent’s Office.
Prepare and edit correspondence.
Maintain policies and procedures.
Coordinate office operations.
Support board and committee meetings.
Serve as a liaison between the Superintendent and internal and external stakeholders.
Monitor regulatory and licensing requirements.
Track customer concerns.
Maintain administrative records.
Identify opportunities to improve office processes and efficiencies.

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave annually
Health Insurance Coverage (State of Maine pays 85%-100% of employee-only premiums)
Health Insurance Premium Credit (Participation decreases employee-only premiums by 5%)
Dental Insurance (State of Maine pays 100% of employee-only dental premiums)
Retirement Plan (State contributes the equivalent of 18.91% of the employee's pay towards the Maine Public Employees Retirement System)
Six weeks of fully paid parental leave for all employees welcoming a child (including fathers and adoptive parents)
Additional unpaid leave may also be available, under the Family and Medical Leave Act.
Extensive and highly competitive benefits package, covering many aspects of wellness.