Office Specialist I - Augusta - 2427

State of Maine•Augusta, ME

16h•Onsite

About The Position

The Department of Marine Resources (DMR) is seeking a detail-oriented, highly organized Office Specialist I to support the Bureau of Policy & Management and the Commissioner’s Office in Augusta. This central role keeps daily operations running smoothly and ensures staff, leadership, and visitors have what they need to succeed. The position requires maturity, discretion, and strong communication skills, along with independent judgment, initiative, and the ability to manage priorities and resolve challenges.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Nice To Haves

Proficiency in Microsoft Office, especially Excel and Microsoft Forms.

Responsibilities

Serving as a reliable point of contact, responsible for answering questions, solving problems, and connecting people with resources.
Managing administrative tasks such as correspondence, meeting agendas/minutes, reports, requests of information, scheduling, and office management.
Using a P-card to make and track Bureau purchases, processing invoices, and supporting Finance functions.
Providing backup administrative support to the Commissioner's Office.
Supporting other administrative processes across DMR as assigned.

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave annually
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,213.60-$14,369.04 annual value), depending on salary.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes at least 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Up to $40 per month.
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness
Living Resources Program – Employee assistance program.
Parental leave – forty-two (42) consecutive calendar days of fully paid parental leave.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.