Office Specialist-Ump - Foia Program Specialist
About The Position
As an Office Specialist- FOIA Program Specialist for the Division of Justic Services; receives responses to FOIA requests from ISP employees as requested by the FOIA Officer; reviews the documents for compliance with FOIA looking for exempt provisions and recommending redactions to documents as necessary; serves as a FOIA liaison with the Illinois State Police Legal Office FOIA Unit; Inquiries myriad data sources and creates responses to requests; reviews the documents for accuracy prior to release. Coordinates the release of information where necessary ensuring compliance with state law as well as applicable privacy rights; Provides guidance and training to other Records Unit staff as needed; advises immediate supervisor regarding additional training needs; coordinates with the ISP Legal Office FOIA Unit to obtain additional training regarding proper ISP FOIA procedures, processes, rules and regulations when necessary; Duties include updating databases, opening and distributing mail, answering phones, keyboarding, filing, photocopying and editing correspondence and reports.; reviews correspondence for neatness, accuracy and proper grammar, proofreads, edits or finalizes materials prepared by other staff.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial/business college and one (1) year of office experience, or completion of high school and three (3) years of office experience or three (3) years of independent business experience.
- Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
- Successfully pass background investigation.
- Successfully pass drug screen.
Nice To Haves
- Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment.
- Prefers two (2) years of experience applying the principals of FOIA.
- Prefers two (2) years of experience providing administrative and/or clerical support in a law enforcement environment.
- Prefers three (3) years of experience writing in a business or professional environment.
- Prefers three (3) years of experience utilizing Microsoft Office products, including but not limited to Access.
- Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
- Prefers the ability to follow oral or written instructions.
- Prefers experience with answering phones and/or email in a business or professional environment.
Responsibilities
- Serves as a FOIA Program Specialist regarding FOIA issues performing complex and specialized technical and paraprofessional functions for the Program Administration Bureau, Patrol and Investigative Records Section, FOIA / Subpoena / External Request / Expungement Unit.
- Processes Subpoenas, External Requests, and Expungements.
- Serves as a subject matter expert within the PAB Records Management Section regarding FOIA.
- Provides general office management and support services to the PAB Records Management Section.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, life, vision, and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
