FOIA Specialist

DMCA•San Antonio, TX

About The Position

Our immigration law firm is seeking a FOIA Legal Assistant to manage Freedom of Information Act (FOIA) requests for the entire firm. This is a specialized position responsible for preparing, submitting, tracking, and reviewing FOIA requests from start to finish. The ideal candidate is highly organized, detail-oriented, and comfortable managing deadlines while ensuring every request is processed accurately and efficiently. Your work will play a critical role in helping attorneys obtain the records needed to evaluate and build immigration cases.

Requirements

Fluent in English and Spanish.
Exceptional attention to detail.
Strong organizational and time-management skills.
Ability to manage a large volume of requests and deadlines simultaneously.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office and Adobe Acrobat.
Ability to work independently and stay on top of multiple projects.

Nice To Haves

Experience preparing and managing FOIA requests.
Experience working in immigration law.
Familiarity with USCIS, CBP, EOIR, and ICE processes.
Experience using legal case management software.

Responsibilities

Prepare and submit FOIA requests to USCIS, CBP, EOIR, ICE, and other government agencies.
Ensure all requests are complete, accurate, and accompanied by the necessary supporting documentation.
Monitor pending requests and follow up with agencies regarding status updates and delays.
Maintain organized records and tracking systems for all firm FOIA requests.
Manage deadlines and ensure timely follow-up on outstanding matters.
Review FOIA responses upon receipt to confirm all requested records have been provided.
Identify incomplete or missing records and initiate additional follow-up when necessary.
Organize and upload records into the firm's case management system.
Prepare records for attorney review and schedule the appropriate attorney once records have been received and evaluated.