Office Specialist - Environmental Health - Health Department
About The Position
Salt Lake County is seeking a highly enthusiastic Office Specialist to join the Environmental Health Division. This role provides essential customer service and office support, acting as the initial point of contact for the public both in person and over the phone. The position supports regulatory activities by processing applications and payments for plan reviews, permits, and certifications. It also assists Environmental Health Scientists with drafting warning letters and providing program information to customers. The ideal candidate will possess strong customer service skills and the ability to manage challenging interactions.
Requirements
- One (1) year of closely related experience directly related to these duties.
- Must pass a required background check through fingerprinting.
- Must enroll in the continuous RAP Back (Record of Arrest and Prosecution Back) program.
Nice To Haves
- Knowledge of basic arithmetic calculations.
- Knowledge of modern office practices and procedures.
- Ability to work with computer software related to job-specific duties.
- Ability to operate standard office equipment.
- Ability to produce written documents, forms, and charts.
- Ability to communicate effectively in English both verbally and in writing.
- Ability to perform excellent customer service and work cooperatively within a team environment.
- Ability to create and maintain records, files, and reports.
- Ability to understand and follow broad objectives and instructions.
- Ability to gather and condense relevant and useful information.
- Ability to work with minimum supervision and act independently.
Responsibilities
- Answers phone calls and greets visitors, relaying calls and messages.
- Performs customer service functions, providing information on department/division services.
- Maintains office coverage during business hours.
- Assists with scheduling meetings, including preparation, correspondence, material distribution, client registration, and appointment reminders.
- Records meeting minutes.
- Processes and issues monetary vouchers, certificates, and permits.
- Records transactions, issues receipts, and reconciles revenues.
- Provides general office support to the Division.
- Establishes and maintains agency filing systems, including purging and archiving documents.
- Receives and date stamps incoming deliveries and documents.
- Provides detailed information to the public regarding Division procedures.
- Accepts Division-specific documents, assists customers with data gathering, and reviews late appeal criteria.
- Analyzes and maintains program reports, logs, and lists.
- Types and proofreads documents.
- Supports office functions using computers and software.
Benefits
- 12 Holidays
- Up to 24 vacation days
- 12 sick days
- One personal day every year
- Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
- Medical coverage including a 100% county paid premium option
- Dental and Vision coverage including coverage for adult designees
- Health Savings account with a county contribution up to $1200/year
- Flexible Spending Account
- 100% county-paid Long-Term Disability and Short-Term Disability option
- Professional Development including professional membership fees paid
- Tuition Reimbursement
- Onsite medical clinic
- Onsite gym
- Pet insurance
- Auto insurance
- Home insurance
- Discounts at County facilities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
