Office Specialist 2
About The Position
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! Seeking a fulfilling administrative position that allows you to make a difference? Step into the role of Office Specialist 2 at our Child Welfare agency, where your commitment to excellence will directly enhance the well-being of our community! We are currently seeking an Office Specialist 2 to join our Child Welfare team based in our Baker City office. Baker City is part of rural Eastern Oregon. Learn more about the community, housing, and resources https://www.bakercity.com/
Requirements
- A valid driver’s license and acceptable driving record are required for this position.
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
- Demonstrated experience performing detail-oriented work with strong problem-solving and critical thinking skills.
- Demonstrated excellent verbal and written communication abilities, with a track record of being a dependable and responsive team resource.
- Demonstrated success in collaborative team environments.
- Experienced and skilled in managing multiple priorities and meeting competing deadlines effectively.
- Demonstrated proficiency in using computer systems and Microsoft Office applications, including Word, Outlook, and Excel.
- Experience being self-motivated and organized, with the ability to manage time efficiently, take initiative, and proactively assist others.
- Experience identifying when additional support is needed and comfortable seeking guidance when appropriate.
- Demonstrated experience being adaptable and flexible in responding to shifting priorities and changing work environments.
Nice To Haves
- This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.
- You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
- Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Responsibilities
- Provide administrative and records support, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.
- Issue and track gas cards, negotiable goods, transportation passes, and parent mileage reimbursements, accurately logging all transactions in our records system.
- Support protective services and permanency staff by entering case data and documentation into the OR-Kids database.
- Request and gather relevant records, including police reports, court documents, and physical or mental health records, as needed.
Benefits
- ODHS Employee Resource Group communities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazing benefits package.
- Possible eligibility for the Public Service Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
