Office Specialist 2

State of Idaho•Boise, ID

45d•Onsite

About The Position

Idaho Department of Fish and Game Opportunity SPECIAL NOTIFICATION: This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission. This job announcement will now remain open until the position has been filled. Applications will be periodically reviewed as they are received. Applicants are encouraged to apply and submit their applications as soon as possible. The Idaho Department of Fish and Game is seeking an Office Specialist 2. The Office Specialist 2 is part of the Enforcement Bureau. This position will be located at our Headquarters in Boise. This is a year-round temporary benefited position expected to work 30+ hours per week. Why IDFG? We are a premier natural resource agency dedicated to preserving, protecting, perpetuating, and managing Idaho's fish and wildlife for this great state. We are committed to creativity, innovation, and excellence as we cultivate opportunities for our customers to engage with our natural resources and become resource stewards for future generations. We are highly dedicated to our mission, committed to our team, and we know how to balance work/life commitments while loving the work we do. What We Offer: Excellent medical, dental, and vision insurance Participation in one of the Nation's best state retirement systems Generous vacation and sick leave accrual that begins as soon as you start Eleven paid holidays in a year Eight weeks of Paid Parental Leave Multiple saving plans-optional 401k and 457 plans Group Life Insurance/Disability Insurance/Supplemental Life Insurance - state provided basic life insurance coverage and affordable supplemental plans Public Sector Student Loan Forgiveness (eligibility requirements may apply) Employee Assistance Program - confidential support, information, and resources for all of life's challenges State and Department Wellness Programs Ongoing training opportunities Potential flexible work schedule General Information: This position works with extremely sensitive information. To be considered for this opening, you must not have any felonies or misdemeanor convictions. Candidates with misdemeanor convictions may be accepted with a waiver approved by the IDFG Enforcement Bureau Chief. You will also be required to pass a criminal background check and have your fingerprints taken and processed.

Requirements

Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar. (This is typically obtained by completing a high school or college English course OR at least six months of experience applying these concepts, OR successfully completed a nine-month to one year office administration course beyond high school.)
Experience using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving. (This is typically obtained by completing an office occupations course which included hands-on experience in each of the areas listed, OR approximately six months of full-time work experience using and maintaining filing systems.)
Experience reviewing documents for compliance with established procedures. (This is typically obtained by work where you were responsible for ensuring forms were properly completed OR successful completion of a nine-month to one year office administration course beyond high school.)
Experience using a computer to enter and retrieve information. (Typically gained by six months of experience.)
Experience answering a business telephone using knowledge of business telephone procedures and etiquette. (Typically gained by six months of experience.)

Nice To Haves

The ideal candidate will have good written and oral communication skills to work with the public and CAP Board members.
The ability to multitask is necessary as this position has frequent interruptions.
Some knowledge of law enforcement practices, and IDFG rules and regulations would be helpful, but not necessary.
Have a strong interest in serving the mission of the Idaho Department of Fish and Game, and will have knowledge and an appreciation for hunting, fishing, and trapping activities.
Additional consideration may be given at the time of interview to candidates who have some knowledge or experience in hunting, fishing and trapping. Please describe your knowledge or experience within the resume section of your application.

Responsibilities

Provide office support for the Enforcement Bureau and Citizens Against Poaching Board members (CAP).
Provide external and internal customer support.
Answer questions regarding code and regulations.
Processing and tracking CAP rewards.
Monitoring and storing CAP hotline date and CAP emails.
Track International Wildlife Violator Compact notices and send out letters.

Benefits

Excellent medical, dental, and vision insurance
Participation in one of the Nation's best state retirement systems
Generous vacation and sick leave accrual that begins as soon as you start
Eleven paid holidays in a year
Eight weeks of Paid Parental Leave
Multiple saving plans-optional 401k and 457 plans
Group Life Insurance/Disability Insurance/Supplemental Life Insurance - state provided basic life insurance coverage and affordable supplemental plans
Public Sector Student Loan Forgiveness (eligibility requirements may apply)
Employee Assistance Program - confidential support, information, and resources for all of life's challenges
State and Department Wellness Programs
Ongoing training opportunities
Potential flexible work schedule