Office Services Supervisor

Freeman, Mathis & Gary Law•Los Angeles, CA

17h•Onsite

About The Position

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic Office Services Supervisor to join our Downtown Los Angeles team. The Office Services Supervisor assists in overseeing the firm’s office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firms exceptional standards for productive office space. The Office Service Supervisor supports the Administrative Managers and supervises the daily tasks of Office Service Coordinators to ensure efficient operations, service delivery, and expense control.

Requirements

Bachelor’s Degree in any field or study
At least two years of progressively responsible clerical experience required
Strong supervisory and leadership skills
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills, with a proven ability to meet deadlines
Ability to prioritize tasks and to delegate them when appropriate
Ability to function well in a high-paced work environment
Basic understanding of how to operate standard business equipment.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems.

Nice To Haves

The position requires travel up to 20% by flight.

Responsibilities

Oversee the work product of Office Service Coordinators, ensuring daily tasks, projects, and other assignments are completed in a timely and effective manner
Manages timekeeping and attendance records for Office Service Coordinators including PTO request, timecard adjustments and approvals.
Assist with coordinating training of new hires and providing guidance regarding appropriate responses to employee office inquiries
Collaborate with Administrative Managers to ensure effective office spaces are managed for an efficient, safe, and productive operating environment
Sets up newly acquired offices or office space.
Assist Administrative Managers with vendor coordination
Maintains records and ensures FMG operations policies and procedures are followed in respect to office services
Creates a uniform service delivery to all FMG office locations
Ensures offices are clean and represent the Firm standards of representation
Performs other related duties as assigned