Office Services Representative

Cushman & Wakefield•Midland, TX

3d•$19 - $22•Onsite

About The Position

Accountable for providing exceptional and positive contact with employees, customers and vendors, directing them to the appropriate contact and effectively accomplishing clerical duties assigned. Responsible for general office service and clerical duties. This role involves composing and word processing routine correspondence and memoranda using MS Word, and composing statistical reports including tables and text using Excel. The representative will assist the facilities team in scheduling, setting up and administering functions scheduled at the facility. Key duties include answering and routing phone calls, taking messages, making page announcements, ordering and maintaining office supplies, conducting inventory, scheduling copy machine repair, assisting with office furniture setup and maintenance, ensuring proper operation of break room equipment, and managing mail distribution and tracking.

Requirements

High school diploma or equivalency required.
At least 1 year(s) experience in office/facility services required.
Must be proficient in MS office suite, including MS outlook.
Must be personable and a good communicator to work effectively across departments.
Must have valid driver license with an insurable driving record.
Must be able to multi-task, be flexible and work in team – environment.
Must demonstrate a sense of urgency in order to meet timelines.

Responsibilities

Responsible for general office service and clerical duties.
Compose and word processes routine correspondence and memoranda using MS word.
Compose statistical reports including tables and text using excel.
Assist the facilities team in scheduling, setting up and administering functions scheduled at the facility.
Answer and route phone calls to appropriate employee, providing information where needed.
Take phone or visitor messages and deliver to appropriate individual by phone, e-mail or page.
Make page announcements when needed.
Order, maintain and secure all office supplies.
Conduct inventory of supply rooms weekly for needed supplies and update Supervisor of depleted items.
Schedule copy machine repair and follow through to ensure completion. Maintain copy paper and supplies.
Assist with the set up and maintenance of the office furniture for employees.
Ensure proper operation of break room equipment.
Ensure distribution, proper routing and tracking of interoffice and overnight mail.
Deliver and track Uniforms.
Handle all incoming and outgoing mail including proper postage and internal and external mail delivery.
Scan in and deliver packages from companies such as FedEx, UPS, etc.
Ensure that designated locations throughout the building have stock of certified slips, envelopes, shipping forms.
Assist print shop and other office services personnel with special projects as needed.
Update mailboxes and mail distribution lists as new employees are hired and employees leave the company/facility.
Perform other related duties as required for business needs.