Office Services Professional

AlixPartners•Calgary, AB

5d•Onsite

About The Position

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone. In this vital role on AlixPartners’ Corporate Services – Office Services support team, you will work very closely with the Office Services Manager to ensure daily office operations run smoothly, effectively, and efficiently. The ideal candidate will be a hard-working professional who is comfortable communicating and interacting with both internal and external clients and who is able to manage a variety of office support tasks and work diligently in an organized and efficient manner. The Office Services Professional is a full-time role located in Calgary, Alberta. Paid relocation is not available for this position.

Requirements

Bachelor's degree or diploma required
2+ years of hands-on administrative experience
Proficiency in MS Word, Excel, Outlook, and PowerPoint is a must
Knowledge of operating standard office equipment
Excellent written and verbal communication skills
Excellent organizational skills with high attention to detail
Ability to be proactive and show initiative to ensure timely completion of assigned projects
Exceptional customer service and interpersonal skills with the ability to interact effectively and professionally with internal and external customers at all levels
Quick learner and adept at problem solving
Ability to multi-task in a fast-paced, deadline-driven environment
Professionalism and a positive service attitude at all times

Nice To Haves

Knowledge of Ascend and PC Law is an asset
Prior experience with a professional services firm is an asset

Responsibilities

Proofread, format, finalize, and compile reports, memoranda, presentations, correspondence, and invoices; prepare and send finalized invoices to external clients
Administer insolvency proceedings end-to-end — inputting creditor/debtor details and assets, preparing and filing documents with the Official Receiver, logging proofs of claim, managing deadlines, preparing affidavits, coordinating creditor mailings and newspaper advertisements, and maintaining insolvency data in Ascend
Enter timesheets for all staff; create and finalize invoices for case files; deposit cheques and prepare payment requisitions related to case files; organize receipts and prepare expense reports for Managing Directors
Schedule and organize appointments, travel, meetings, and lunches for professional staff; manage reception and general office duties; provide vacation coverage for the Toronto Administrative Assistant as needed
Attend to court filings and urgent efilings, including vacation coverage for the Insolvency Administrator
Set up and manage virtual data rooms (uploading documents, adding users, running reports, archiving files); submit and manage IT tickets; post articles, publications, and new estate documents on the website; troubleshoot office equipment
Assist with coordinating marketing initiatives and provide general support as needed