Office Management Professional

Booz Allen Hamilton•Usa, DC

1d•Onsite

About The Position

Provide professional business office management support to a government research and development client in a fast-paced environment. Provide administrative-level program and project office support, including analysis, report writing, action tracking, and other administrative functions, such as videoconferencing setup. Use AI-powered tools to streamline administrative workflows, improve document quality, and support data-driven decision making. Analyze and update program documents and expenditure reports and organize and maintain electronic records. Communicate with the organization on announcement or administrative data calls effectively, prepare and process various forms, and prepare briefings. Use technology-driven approaches to ongoing work processes and work independently, cooperatively, and collaboratively with various levels of staff, including senior level clients. Apply judgment and organizational, critical thinking, time management, and interpersonal communication. Effectively coordinate onboarding of federal and contractor staff, including IT needs, security and badging, orientation, and action item tracking. Coordinate tier 1 and tier 2 desktop support requests. Act as the lead for all video conferencing support to include, start up and validate connectivity in client space conference rooms using Microsoft Teams, setup multi-screen presentations, ensure conference rooms have updated firmware, and maintain proper functionality of video conference room equipment. This position is located in Washington, DC.

Requirements

2+ years of experience working in a professional office environment
Experience with using Microsoft Office, including Word, Excel, and PowerPoint
Experience with arranging meetings, conferences, and video teleconferences
Experience with executive scheduling using Microsoft Outlook
Ability to edit and perform quality control of reports, presentations, directives, and correspondence
Ability to obtain and maintain a Public Trust or Suitability/Fitness determination based on client requirements
Bachelor’s degree

Nice To Haves

Experience in a client environment
Experience maintaining electronic records or document management systems
Ability to exhibit flexibility and adaptability and work in a collaborative team environment
Ability to be proactive a plus
Ability to learn and use AI-powered tools
Possession of excellent client service skills
Possession of excellent verbal and written communication skills

Responsibilities

Provide administrative-level program and project office support, including analysis, report writing, action tracking, and other administrative functions, such as videoconferencing setup.
Analyze and update program documents and expenditure reports and organize and maintain electronic records.
Communicate with the organization on announcement or administrative data calls effectively, prepare and process various forms, and prepare briefings.
Effectively coordinate onboarding of federal and contractor staff, including IT needs, security and badging, orientation, and action item tracking.
Coordinate tier 1 and tier 2 desktop support requests.
Act as the lead for all video conferencing support to include, start up and validate connectivity in client space conference rooms using Microsoft Teams, setup multi-screen presentations, ensure conference rooms have updated firmware, and maintain proper functionality of video conference room equipment.