Office Services & Facilities Support Specialist

K2 Services•Palo Alto, CA

3d•$14 - $39•Onsite

About The Position

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. Come join Opensity Solutions as a Service/Facilities Specialist in one of our prestigious law firm client's Palo Alto office. A Service Specialist is part of a team that provides various administrative support to our clients which includes copy, print, mail, hospitality, facilities and receptionist services.

Requirements

High School Diploma or GED
Minimum of 1 year work experience in a customer services field
Ability to multitask with attention to detail
Ability to resolve issues with professionalism and tact
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time

Responsibilities

Facilities Services may include furniture moves, conference room set ups, hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns
Hospitality Services includes coordinator and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed
Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule
Copy Services includes accurately producing copy, print and scan projects per written instructions
Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner
Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance
Records Management may include: Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database
Prepare inactive files for offsite storage or digitization, performing file culling activities as requested
Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment