Office Services Coordinator

UL Standards & Engagement • Evanston, IL

2d • $38,000 - $52,250 • Onsite

About The Position

We have an exciting opportunity for an Office Services Coordinator at UL Research Institutes and UL Standards & Engagement, based in our Evanston, IL office. The Office Services Coordinator provides customer service and administrative support for the headquarters of UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE). This role is responsible for maintaining a clean, organized, and welcoming work environment that supports daily operations and enhances the experience of both employees and visitors. The Office Services Coordinator plays a key role in upholding facility standards across multiple floors, preparing and managing meeting spaces, supporting catering and events, and assisting with front desk responsibilities as needed.

Requirements

• Demonstrated ability to respond quickly and appropriately to customer needs.
• Demonstrated ability to successfully multi-task.
• Demonstrated ability to work effectively with a diverse team.
• Applies varied and moderately complex clerical procedures, methods, and techniques to support business functions and processes.
• Maintain confidentiality.
• Higher Secondary Education (High School Diploma) and generally one year of customer service experience.

Responsibilities

• Deliver friendly, professional service with a positive and helpful attitude.
• Maintain cleanliness throughout office spaces, including common areas and workrooms.
• Ensure conference rooms remain tidy, organized, and ready for use throughout the day.
• Redistribute and level glassware across designated floors as needed.
• Remove trash when required and ensure waste areas remain orderly.
• Identify and report areas requiring deep cleaning or maintenance attention.
• Put away dishes, maintain orderly kitchenettes, and ensure supplies are stocked.
• Level blinds consistently throughout all four floors.
• Restock and maintain office supply inventory to support daily operations.
• Assist with multi‑purpose room setup for events, meetings, and activities.
• Provide support for catering setup, replenishment, and clean‑up.
• Offer front desk coverage and assistance as needed to ensure a smooth visitor and employee experience.
• Perform other duties as directed.

Benefits

• Comprehensive medical, dental, vision, and life insurance plans
• 401k matching structure of up to 5% of eligible pay
• Additional 4% into retirement saving fund after your first year of continuous employment
• Paid time off, including vacation, holiday, sick, and volunteer days

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED