Office Services Coordinator

Crescent Energy • Houston, TX

1d

About The Position

The Office Services Coordinator is responsible for supporting the day-to-day operations of the workplace by coordinating/supporting office services, mail services, vendor support, workplace amenities, conference room services, and employee-facing customer service functions. This role serves as a key point of contact for employees, visitors, and service providers, ensuring a professional, efficient, and welcoming office environment.

Requirements

• High School Diploma or equivalent required.
• 2-5 years of experience in office administration, workplace services, facilities coordination, hospitality, or corporate services.
• Experience supporting corporate office environments preferred.
• Strong customer service orientation.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to build strong relationships with employees, vendors, and business partners.
• Strong attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Ability to walk throughout office facilities regularly.
• Ability to lift and carry items up to 25 pounds.
• Ability to move meeting materials, office supplies, and packages as needed.
• Ability to sit, stand, and work at a computer for extended periods.

Nice To Haves

• Associate's or Bachelor’s degree in business administration, Facilities Management, Hospitality, or a related field preferred; commensurate experience will be considered.

Responsibilities

• Coordinate daily office services to ensure the workplace operates efficiently and effectively.
• Serve as a primary point of contact for employee office service requests.
• Support office policies, procedures, and workplace standards.
• Assist with office space planning, moves, adds, and changes.
• Coordinate conference room scheduling and setup.
• Support internal meetings, training sessions, and company events.
• Arrange/Support catering services and event logistics as requested.
• Ensure meeting spaces are clean, functional, and equipped prior to meetings.
• Coordinate with vendors, contractors, and building management regarding office services.
• Submit and track building service requests.
• Support maintenance activities and workplace improvement projects.
• Assist with vendor access, work permits, and service scheduling.
• Provide exceptional customer service to employees and visitors.
• Assist with onboarding activities for new employees, including workspace preparation.
• Security Badge Access
• Parking Arrangements
• Safety Orientations
• Coordinate workplace amenities and employee engagement initiatives.
• Help maintain a professional and welcoming office environment.
• Maintain records, reports, and service documentation.
• Assist with budget tracking and invoice processing for office services-related expenses.
• Prepare correspondence, workplace communications, and service updates.
• Support special projects and departmental initiatives as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED