Office Services Coordinator

Davis Wright Tremaine LLP•Bellevue, WA

5d•$32 - $33•Onsite

About The Position

Davis Wright Tremaine LLP is seeking an Office Services Coordinator for their Bellevue office. This is a temporary, seven-month position with the possibility of becoming full-time. The role is essential and requires five days in the office. The coordinator will handle various office support functions, including processing and delivering mail and packages (USPS, interoffice, vendor/courier), performing messenger duties, and assisting attorneys, legal staff, and firm-wide administrative teams.

Requirements

2+ years related work experience in office support, customer service, and copy or mailroom environment.
Proficient in using computer and standard office applications, including Microsoft Office products, fax machines, copiers, scanners, and phones.
Excellent interpersonal skills, dependable team player, well-organized, self-starter, strong attention to detail, good judgment, and decision-making skills.
Able to work effectively in a team-oriented, service environment.
Able to learn, prioritize, and manage multiple tasks and projects simultaneously under deadline pressures with minimal supervision.
Able to identify and respond to customer/client issues/problems in a timely manner and seek feedback/follow-up.
Able to communicate clearly, effectively, and professionally with lawyers, clients, staff, vendors, and other business contacts, both verbally and in writing.
Able to dress appropriately for physical work while maintaining a professional demeanor and neat appearance.
Able to lift 40 lbs., be on feet most of the work day, and use various services department equipment (hand truck, flatbed cart).
GED/High School Diploma required.
Able to read and write English proficiently.
Valid driver's license required, including proof of insurance to operate a company vehicle.
Able to work extended hours or periodically change hours if needed.
May be required to change work shift temporarily to accommodate special coverage needs.

Nice To Haves

Advanced education preferred.

Responsibilities

Sort and distribute incoming and interoffice mail, including express and courier materials, and scan/route mail electronically.
Process outbound mail and vendor/courier packages, track shipments, and facilitate large shipments.
Meter mail and packages for post office delivery, including processing USPS materials off-site.
Monitor team mailbox and chat workspace, responding to emails and correspondence.
Collect payments for personal shipments from attorneys and staff and document client billing numbers.
Update mail and package routing systems and reference lists.
Participate in team and special projects, including moving boxes, supporting mailings, scanning/delivering client materials, and serving as a vendor contact.
Assist with the general appearance of the support services department, including ordering/stocking supplies and organizing the area.
Assist with preparing offices and workstations for new hires and inter-office moves.
Serve as an in-house messenger using company vehicle, public transportation, or walking.
Use software applications like Microsoft 365 to complete tasks and maintain electronic materials.
Participate in routine check-in meetings with the Operations Manager to discuss services, projects, and goals.

Benefits

First Stop Health Telemedicine
TELUS Health Employee Assistance Program
Voluntary Pet Insurance
Milk Stork
Peloton App
Headspace App
Health insurance (for temporary employees working at least 30 hours/week)
Optional HSA (for temporary employees working at least 30 hours/week)
Dental insurance (for temporary employees working at least 30 hours/week)
Vision care (for temporary employees working at least 30 hours/week)
Healthcare Flexible Spending Accounts (for temporary employees working at least 30 hours/week)
Dependent Care Flexible Spending Accounts (for temporary employees working at least 30 hours/week)
Sick time (accrued biweekly at 1 hour per 30 hours worked)
Employee assistance program (for temporary employees working at least 30 hours/week)