Office Services Coordinator

Houston Texans•Houston, TX

3d•Onsite

About The Position

The Houston Texans are seeking an Office Services Coordinator to coordinate daily office operations, maintain an efficient and professional work environment, and serve as a primary point of contact for employees, guests, vendors, and business partners. This role involves managing office supply inventory, vendor relationships, office equipment maintenance, company vehicle requests, and overseeing mail and package operations to ensure smooth day-to-day business operations across the organization.

Requirements

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and iPad applications.
Strong organization and time management skills with ability to prioritize and manage multiple and diverse tasks in a high-energy environment.
Excellent organizational and time management skills with the ability to prioritize multiple tasks in a fast-paced environment.
Strong verbal, written, and interpersonal communication skills.
Demonstrated customer service skills with a professional and positive attitude.
Ability to establish and maintain effective working relationships with employees, vendors, and visitors.
Strong attention to detail with the ability to meet deadlines while maintaining accuracy.
Ability to maintain confidentiality and handle sensitive or proprietary information with discretion.
Basic maintenance and assembly skills, including minor repairs, furniture assembly, painting, and similar office upkeep tasks.
Ability to lift and move office supplies, equipment, and packages weighing up to 25–50 pounds, with or without reasonable accommodation.
Flexibility to work evenings, weekends, and holidays as business needs dictate, including home gamedays and special events.
High school diploma or equivalent required.
Minimum one (1) year of experience in office services, facilities, mailroom operations, or administrative support preferred.
Corporate mailroom or office operations experience preferred.

Nice To Haves

Associate or bachelor’s degree from an accredited college or university preferred.

Responsibilities

Perform routine maintenance checks on office equipment and coordinate service requests with vendors and repair providers.
Sort, process, and distribute incoming and outgoing mail, and assist departments with mailing projects.
Receive, log, and track incoming packages using designated iPad applications.
Distribute expedited deliveries promptly.
Maintain adequate inventory levels of general office supplies and ensure storage areas are organized.
Review and coordinate special-order office supply requests.
Perform general clerical and administrative duties related to mailroom and Office Services operations.
Stock and maintain employee breakrooms, conference rooms, copy areas, and hospitality spaces.
Maintain organization and cleanliness of Office Services supply areas, printer stations, and common spaces.
Conduct routine inspections of company vehicles for cleanliness, preventive maintenance, and operational readiness.
Accurately document daily tasks, deliveries, and vehicle activity using designated iPad applications.
Assist with office moves, meeting setups, special events, and other departmental projects.
Support home gameday operations and other Club events, including evenings, weekends, and holidays.
Assist Club and Club staff in a professional manner on all Texans gamedays, LSSE Events, LOVB Volleyball Houston events and duties within the Business operations offices.
Perform other duties and special projects as assigned by the Senior Office Services Manager.