Office Services Clerk

COLLEGE OF PHYSICIANS & SURGEONS OF ALBERTA•Edmonton, AB

3d•Onsite

About The Position

This is a permanent, part-time opportunity working 17.5 hours per week. The Office Services Clerk works independently to provide clerical assistance to the Corporate Services department for general office and kitchen support. This role is responsible for ensuring the ongoing functionality of the CPSA office, including scanning and indexing of documents, processing incoming and outgoing mail, ordering supplies, arranging equipment and office maintenance, and supporting the visitor management system.

Requirements

Certificate program in administration or equivalent.
1 year of related experience.
Ability to lift up to 20 lbs.
Possess either Canadian Citizenship, permanent resident status, or a valid work permit.

Nice To Haves

Proficiency in Microsoft Office or Microsoft Office 365.
Advanced organizational and communication skills and ability to prioritize tasks.
Strong attention to detail.

Responsibilities

Pick up, sort and distribute incoming mail and process outgoing mail.
Order, stock, and maintain supplies throughout the office and kitchens.
Track receipt of goods and code vendor invoices.
Organize and maintain kitchens, staff rooms and all other meeting rooms, including cleaning fridges, microwaves, cutlery drawers, cupboards and loading/unloading of dishwashers.
Wipe down tables and counters in the kitchen and meeting spaces as required.
Organize and act as liaison for office maintenance and repairs.
Monitor and support the visitor management system, including visitor check-in assistance, troubleshooting, process updates and provide assistance as required.
Maintain the fixed assets records, order office furniture and equipment, arrange for equipment maintenance, and code office equipment invoices as needed.
Set up new employee desk and host administration orientation for new hires.
Set up and take down for Council meetings and assist with other team meetings as required.
Coordinate requests for after-hours meetings.
Scan and upload documents, perform quality assurance and identify appropriate indexing properties.
Monitor scanning program for potential batch errors.
Inventory records as required and maintain off-site storage of files
Provide administrative support for Corporate Services projects and initiatives through coordination, documentation, tracking, follow-up and implementation support.
In support of continuous quality improvement, review and make recommendations for updating process or procedures within the program.
Other duties as required