Office Services Clerk

COLLEGE OF PHYSICIANS & SURGEONS OF ALBERTA•Edmonton, AB

2d•Onsite

About The Position

This is a permanent opportunity starting at 17.5 hours per week, with the potential to increase to 35 hours per week for the balance of 2026. The Office Services Clerk works independently to provide clerical assistance to the Corporate Services department for general office and kitchen support. The Office Services Clerk is responsible for ensuring the ongoing functionality of the CPSA office including scanning and indexing of documents, processing incoming and outgoing mail, ordering supplies, arranging equipment and office maintenance, supporting the visitor management system.

Requirements

Certificate program in administration or equivalent
1 year of related experience
Ability to lift up to 20 lbs

Nice To Haves

Proficiency in Microsoft Office or Microsoft Office 365
Advanced organizational and communication skills and ability to prioritize
Strong attention to detail.

Responsibilities

Provide general office, facilities, meeting and kitchen support: Pick up, sort and distribute incoming mail and process outgoing mail. Order, stock and maintain supplies throughout the office and kitchens. Track receipt of goods and code vendor invoices. Organize and maintain kitchens, staff rooms and all other meeting rooms, including cleaning fridges, microwaves, cutlery drawers, cupboards and loading/unloading of dishwashers. Wipe down tables and counters in kitchen and meeting spaces as required. Organize and act as liaison for office maintenance and repairs. Monitor and support the visitor management system, including visitor check-in assistance, trouble shooting, process updates and provide assistance as required. Maintain the fixed assets records, order office furniture and equipment, arrange for equipment maintenance, and code office equipment invoices as needed.
Set up new employee desk and host administration orientation for new employees.
Set-up and take-down for Council meetings and assist with other team meetings as required.
Coordinate requests for after-hours meetings.
Provide support for records administration: Scan and upload documents, perform quality assurance and identify appropriate indexing. Monitor scanning program for potential batch issues. Inventory records as required and maintain off-site storage of records.
Provide administrative support for Corporate Services projects and initiatives through coordination, documentation, tracking, follow-up and implementation support.
In support of continuous quality improvement, review and make recommendations for updating process or procedures within the department.
Other duties as required