Office Services Clerk

External•Miami, FL

11d•Onsite

About The Position

Lydecker LLP is currently looking for an Office Services Clerk to join our Office Services team in our Brickell office. The ideal candidate will have a strong work ethic, office support skills, and strong attention to detail with experience working in a law firm. We are seeking a recent graduate who intends to pursue a legal education. This is an on-site position in our Brickell office; Monday through Friday 8:30am – 5:30pm. The ideal candidate will be a recent graduate that is planning on going to law school.

Requirements

A minimum of 1 year of experience processing mail and providing office services support in a law firm is preferred.
Must be resourceful, a problem solver, and helpful
Strong organizational skills, attention to detail, and the ability to multitask
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe
Experience with office equipment such as copiers, scanners, and fax machines are required

Responsibilities

Ability to work in a team setting with primary and secondary work scopes within the Office Services department.
Handle high volume mail (physical and electronic) Sorting, distribution and processing of mail and faxes
Profiling all incoming documents
Produce copying and printing, faxing and scanning in accordance to written requests
Assisting with trial binder preparation
Comfortable with managing multiple projects
Saving and transferring data onto a variety of medias such as external drives, and CDs
Download and profile electronic files
Familiar with drop box and zip files
Maintain log for all pickup and deliveries and notify employees and/or appropriate personnel
Coordinate courier runs, including determination of when it is necessary to use in house or outside couriers and which service is to be used, including arranging for court filing
Prepare documents/packages for shipping via US Mail or Fedex as requested
Metering mail and parcels on an accurate and timely basis
Coordinate service calls for mail/copy room equipment as needed
Maintain organization and cleanliness of shared office spaces, such as copy rooms
Will provide back-up in answering in-coming calls and scheduling of conference rooms
Assist with overflow work and provide backup support for other functions as needed
Performs all other related duties as directed by immediate supervisor which may include a variety of administrative, reception, or office services functions
Assist with setting up and breaking down office events
Other duties as assigned

Benefits

Hourly rate based on experience
Annual performance reviews
Medical Insurance – Currently provided by United Healthcare with multiple insurance plans to choose from based on your needs – partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays
Optional Dental & Vision Insurance
Optional Voluntary Life and Disability Insurance
Optional Voluntary Accident Insurance
Optional Critical Illness Insurance
Optional Cancer Insurance
Optional Hospitalization Insurance
Optional Health Savings Account
Optional Flexible Spending Account
401k after one calendar year of employment
Paid time off (PTO) to support your overall well-being
Collegial work environment
Perks including Bagel Fridays, Free Snacks, Cuban Coffee (only in Miami office)
Social events such as Annual Beach Buzz, Socials, Corporate Run & Holiday Events