Office Services Associate II

Wayne State University•Detroit, MI

4d•Onsite

About The Position

Wayne State University is hiring an Office Services Associate II for its Detroit campus, in the Facilities Operations Zone 1 department within Computing & Information Technology. The role performs routine, moderately complex clerical and general office duties for an assigned university academic or administrative unit. The employee may select the appropriate procedure for completing assignments, with supervision available for work not clearly covered by standard procedures. Specific duties may vary by unit. The position reports to and receives work direction from a professional- or management-level position.

Requirements

High school graduation with some progressive clerical or secretarial experience, or an equivalent combination of education and/or experience.
Good organizational skills.
Ability to communicate effectively with others.
Ability to perform basic bookkeeping duties.
Ability to type with speed and accuracy, including medical, legal, or bilingual terminology.
May be required to use transcription skills.

Nice To Haves

Experience providing functional supervision or work leadership is desired.

Responsibilities

Compile and calculate information and provide reports or statements about the assigned unit’s personnel or activities.
Type standard and non-standard materials, compose straightforward correspondence, and prepare grants, manuscripts, and routine University forms.
Receive, direct, and screen calls; take messages; and relay messages and correspondence promptly and accurately.
Perform basic bookkeeping using the Financial Accounting System, internal billing systems, or General Billing System; prepare and process billings, track requisitions and expenditures, and receive and post payments.
Schedule meetings and appointments, make travel arrangements, and reserve classrooms and media equipment.
Maintain, modify, and update unit records; retrieve and compile information; and purge files to keep data current and accurate.
Monitor office supply and form inventories and place orders as needed.
Prepare and process time reports and payroll actions; review and correct timesheets and exception reports.
Provide functional supervision to clerical support personnel by assigning and reviewing work and providing training on appropriate methods and procedures.
Perform related work as assigned.