Office Secretary, Hixson Middle School

WEBSTER GROVES SCHOOL DISTRICT•Webster Groves, MO

8d•Onsite

About The Position

Provide secretarial support to assigned personnel at Hixson Middle School. This role involves communicating information to staff, the public, and other districts, orienting personnel to job requirements, ensuring compliance with financial, legal, and administrative requirements, and providing information or direction as requested. The position requires strong organizational and computer/technology skills, effective interpersonal and communication skills, and the ability to handle multiple tasks simultaneously.

Requirements

High school diploma required.
1-3 years of office experience.
Obtain strong organizational and computer/technology skills (i.e: Infinite Campus, Google Suite, Canva, etc.).
Maintain effective interpersonal and written and verbal communication skills.
Ability to handle multiple tasks simultaneously.

Responsibilities

Provide administrative support or assistance to supervisor and in certain defined areas to supervisor or other personnel in the office.
Prepare and maintain student attendance information, and generate attendance reports and letters.
Prepare and disseminate correspondence, memos, and forms.
Develop and maintain a filing system.
Monitor assigned activities and/or program components (i.e. school announcements, coordination of after school activities, managing Google Suite, Canva, and social media posting, 1:1 Technology communications, discipline communications, mail merge, etc).
Respond to emergency calls for the purpose of notifying appropriate parties to address immediate safety issues.
Responsible for maintaining confidentiality (i.e., FERPA, HIPPA).
Promote and practice an attitude of friendly cooperation and harmony throughout the school.
Assist with set up for large meetings.
Manage school-wide room reservation calendar.
Assist with team and school events such as Open House, Parent Teacher Conferences, 8th grade Promotion Ceremony, award ceremonies, field trip coordination including permission slip and money collection, school picture day contact, etc.
Assume other responsibilities as may be assigned by the Principal.