Part-Time Office & Property Operations Coordinator
About The Position
TES Staffing is leading the search for a growing, entrepreneurial Rochester-based organization seeking a sharp, dependable, and highly self-sufficient Office & Property Operations Coordinator. This is a great opportunity for someone who loves being the person who keeps things moving. You don't need someone standing over your shoulder or reminding you three times that something needs to get done. You take good notes, figure things out, follow through, and know when to ask a question versus when to simply handle it. The role is approximately 20 hours per week, with a flexible and consistent schedule during normal business hours. You'll spend much of your time supporting the day-to-day operations of a historic professional office building in Rochester, while also providing administrative, billing, and operational support to a small, busy team. This position has the potential to grow over time for the right person.
Requirements
- Approximately 2+ years of relevant professional experience
- Strong Microsoft Office/Office 365 skills, particularly Excel and Outlook
- Comfort learning and working in systems such as Adobe, Wix, and Canva
- Strong written and verbal communication skills
- Excellent follow-through and attention to detail
- Confidence communicating professionally with tenants, vendors, clients, and colleagues
- Valid driver's license and ability to travel locally or to project sites when needed
- Ability to successfully complete required background and reference checks
Nice To Haves
- Previous administrative, office management, operations, bookkeeping, or property management experience
- Experience with QuickBooks
- Commercial property management or affordable housing experience is a plus, but not required
Responsibilities
- Serving as a point person for tenant needs and day-to-day building issues
- Coordinating vendors, maintenance, janitorial needs, repairs, and preventative maintenance
- Responding when something unexpected happens, whether that's a maintenance issue, vendor question, or tenant concern
- Collecting rent checks, making deposits, and helping maintain accurate tenant records
- Supporting leasing and other property-related administrative needs
- Preparing and sending monthly invoices
- Supporting tenant rent billing
- Participating in monthly team billing meetings and preparing client invoices
- Assisting with bookkeeping and accounts receivable
- Tracking payments and maintaining accurate records
- Completing basic administrative forms and recurring project documentation
- Supporting additional financial and project administration as needed
- General administrative and operational support
- Maintaining files, reference materials, vendor information, and internal records
- Updating procedures, manuals, and SOPs
- Helping coordinate vendors, IT, and other outside resources
- Occasional website, marketing, or social media updates
- Assisting with scheduling, office supplies, and other administrative needs
- Providing backup support when team members are out of the office
- Jumping into projects and figuring out what needs to happen next
Benefits
- health insurance
- paid time off
- paid holidays
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
