Property Administrator/Office Coordinator

St. John Properties, Inc.•Golden, CO

2h•$33 - $36•Onsite

About The Position

This position will be responsible for the abstract/set up of all new leases and amendments and the ongoing maintenance of lease files, tenant billings, rent roll information, and the collection of all monies owed by tenants. This person will also assist in the management of the daily office operations.

Requirements

1-2 years experience in commercial real estate lease administration preferred
BA/BS degree or Accounting experience a plus
Proficiency in Microsoft Office Suite including Outlook, Word, Excel
Experience in MRI preferred
Must possess strong verbal and written communication skills
Excellent organizational skills and continual attention to detail
Demonstrate ability to work independently as well as in a team environment
Ability to handle confidential information appropriately
Ability to establish priorities and meet tight deadlines
Regular attendance onsite is an essential function of the job.

Responsibilities

Abstracts all new leases and amendments; complete abstract packages for review
Sets up and maintain leases, renewals, and amendments in MRI
Coordinates all move-ins and move-outs with property managers
Common Area Maintenance and Real Estate Tax Reconciliations
Code invoices in conjunction with the Property Manager
Prepares account reconciliations – payments histories, sending statements
Calculates percentage rent charges and verifying gross sales where appropriate
Input cash receipts in MRI, verify batch and deposit match, input cash to bank
Follow standard operating procedure for monthly rent collections.
Maintains correspondence with tenants regarding rent changes, budget adjustments and outstanding account balances. Send rent change letter on the 15th - 45 days in advance.
Works with Property Managers to research and evaluate outstanding issues related to tenant accounts. Respond to tenant requests (phone calls, emails, audit letters) daily.
Respond to employee requests (other departments –accounting, finance, TI) daily
Other job related duties as assigned
Serve as the initial point of contact for phone calls and visitors including tenants, prospective tenants, brokers, contractors, vendors, consultants, etc.
Receive maintenance requests and direct them to the appropriate team members
Manage incoming and outgoing mail/deliveries
Maintain kitchen, copy, reception and conference room areas
Ensure that office and kitchen supplies and machines are properly stocked
Manage subscriptions and professional memberships
Other duties as assigned