Office & Project Coordinator

Yale New Haven Health•Hamden, CT

About The Position

Under the general direction of the Director of Specialty and Retail Services, the Office Coordinator is responsible for general facilities and operations related to business functions for the Specialty and Retail departments. Supports a variety of duties associated with the activities and functions of a multi-staff department. Acts as a liaison to pertinent Corporate and Delivery Network partners, to ensure initiative milestones are met. Reviews associated non-salary and or capital budget allocation, to ensure accurate appropriation of expenses.

Requirements

High School Diploma or equivalent required.
Ten ( 10) year of experience in multi-staff office involving coordination of staff, events and administrative support experience required.

Nice To Haves

Associate, Bachelor Degree or certification in project management or related fields are preferred
Project Management preferred

Responsibilities

Facilitate office operations including facilities management, maintenance of departmental business continuity, contingency and disaster planning.
Coordinate with most appropriate Corporate and Delivery network partners to ensure environment of care, operational efficiency and limited downtime of business operations.
Review of associated safety and regulatory compliance requirement for all facility operations.
Ensures staff education, creates development plan for life safety preparedness, and performs departmental auditing or simulation testing for proper facilities operations as appropriate.
Participate in training of new and existing employee orientation on facilities policy and procedures.
Ensure safe conditions for patients and employees during inclement conditions.
Develops, monitors and updates pertinent policies and procedure related to facilities and business continuity planning.
Continuously advance the operational effectiveness and efficiency of the department through facility redesign, quality initiatives benchmarking, information systems and introduction of new technology.
Provides guidance to departmental leadership to plan and monitor efficient systems for department operations and implement initiatives as appropriate.
Serves as a liaison to the Office of Disaster Preparedness, Security and Life Safety.
Maintains required data and creates reports and dashboards as required.
Provides assistance in the development and maintenance of vendor related contracts.
Coordinate payment and purchase order creation as appropriate.
Promote effective vendor engagement ensuring input is fully leveraged, issue resolution and vendor support as appropriate.