Office Professional (Front Desk)

Honey Creek Community School•Ann Arbor, MI

7d•Onsite

About The Position

It is the responsibility of the office professionals to organize and maintain the office systems of Honey Creek Community School and to assist the school’s administrators in running the school. The office professionals are integral members of the Honey Creek School team and actively support teachers, classroom instruction, students, families, and visitors to the school.

Requirements

High School Diploma or equivalent
Current First Aid/CPR/AED or within 90 Days of hire date
Demonstrated ability to engage with colleagues and families; and support students with a wide range of abilities, backgrounds, and learning styles, using a trauma-informed approach
Demonstrated ability to embody a commitment to anti-racist work and advancing community and justice in our educational system
Demonstrated commitment to creating a culture of well-being and collaboration for all families
Demonstrated flexibility and problem-solving skills in order to work as a productive team member
Understanding and commitment to multi-age groupings
Proficient editor
Proficient with Microsoft Word and Excel
Proficient computation skills

Responsibilities

Serve as administrative liaison to Honey Creek community
Answer and direct phone calls, emails, and correspondence
Greet and assist visitors and clients
Update school website including but not limited to calendar, employment opportunities, and board minutes
Maintain student and personnel files
Schedule meetings and maintenance requests
Copy
Prepare bulk mailings and manage daily mail distribution
Support classroom teachers
Support administrators
Care for all children and administer medication to students when appropriate
Track, monitor, and communicate medication requests
Ensure safe storage of medication
Disseminate announcements to the community and media
File, organize, and retrieve physical and digital documents
Schedule appointments and maintain office calendars
Hearing and Vision Screening Point of Contact & Scheduler
School Picture Day Point of Contact & Scheduler
Order and manage office supplies and inventory (including student planners)
Prepare basic reports, memos, and forms
Support other departments with administrative tasks
Operate and maintain office equipment (printers, scanners, copiers)
Point of contact for UTEC
Data entry and maintenance of internal records
Assist the employee onboarding process, ensuring collection and review of all required hiring documentation
Collaborate with the school’s finance firm to ensure proper use of accounting codes, accurate payroll, and streamlined purchasing processes.
Assist with administrative financial tasks such as: Processing Accounts Payable, including the intake, documentation, coding, and timely submission of invoices.
Managing Accounts Receivable, including the receipt and documentation of incoming payments (e.g., student fees, reimbursements).
Becoming the school’s internal expert in NewWorld accounting software: retrieve data, run reports, and provide timely information to leadership.
Processing invoices, payments, and expense reports
Recording financial transactions and maintain accurate ledgers
Reconciling bank statements and accounts
Assisting with budget preparation and monitoring
Generating financial reports and summaries
Verifying and audit financial documents for accuracy
Responding to billing inquiries from vendors or clients
Supporting audits by preparing and organizing financial records
Ensuring compliance with financial policies and regulations