Tumwater - Office Professional 3

Tumwater School District • Tumwater, WA

1d • Onsite

About The Position

Provides lead secretarial and office management for a department, school or major school activity. Responsibilities may include high school registrar, and lead secretarial responsibilities in a district or school office. Essential functions may vary at the elementary, middle, high and district levels.

Requirements

• High School diploma or equivalent
• Criminal Justice Fingerprint Clearance
• First Aid Certification
• Expert level skills with computer applications including Excel and MS Word
• Command of English in both written and verbal form; use correct spelling, grammar and punctuation
• Thorough knowledge of district policies, state and federal laws, rules and regulations
• Competence in financial and statistical record keeping
• Conduct all job responsibilities independently with a high degree of confidentiality
• Ability to work effectively with frequent interruptions and changing priorities while consistently producing accurate work
• Interact positively with community members, staff and students
• Ability to sit for prolonged periods, work independently, understand and carry out oral and written instructions
• Significant physical abilities include reaching, handling, digital dexterity; talking and hearing conversation; near and distant visual acuity/visual accommodation

Nice To Haves

• Associate of Arts degree or 5 years of successful job-related experience preferred

Responsibilities

• Greets visitors, staff and students and provides direction, guidance and assistance
• Meets with new families/students to determine student educational needs
• Composes documents accurately for the purpose of communicating information
• Prepares and processes written materials regarding school and/or district activities and procedures
• Directs and manages student supervision as needed
• Directs the work assignments of others for the purpose of meeting operational requirements
• Oversees daily substitute staffing, identifies staffing needs and develops solutions
• Proficiently operates and trains others within the school database system, including data gathering, sorting and analysis
• Evaluates situations for the purpose of identifying potential improvements or reducing potential problems
• Provides specialized knowledge, experience and technical assistance in a given field or department
• Ensure compliance with district policies, state and federal laws, rules and regulations
• Provides administrative staff support, maintains calendars and schedules of appointments, activities, facility use and other meetings as required
• Maintains building and/or department budgets and accurate records as directed
• Responsible for the general/ASB building budgets, maintains accurate records, processes purchase orders
• Responsible for athletic clearances: ensures compliance with WIAA and District policy, maintains athletic calendars, provides support to coaches by providing participation lists, grade checks and completion certificates as needed
• Maintains funds and electronic records for fiscal and other reporting including, but not limited to, payroll, reconciliation of general/ASB petty cash funds and imprest checking account, building fundraisers and field trips, procurement, daily bank deposits collecting of student’s fees, audit reports
• Builds the master schedule; prepares all materials for scheduling
• Completes transportation requests
• Prepares and maintains required student records including, but not limited to, registration of new students, transcripts, enrollment, withdrawal, inter-zone and inter-district transfers, student information, schedule changes, free and reduced lunch, truancy, disciplinary, grade changes, emergency information, immunizations, etc.
• Demonstrate sound and independent decision making skills
• Establishes and maintains positive working relationships with community members, staff and students
• May provide basic first aid for students for the purpose of meeting their immediate health care needs, as needed
• Performs other building generated duties as assigned
• Must be able to perform the essential functions of the job with or without reasonable accommodation

Benefits

• Tumwater School District Calendar, (school year, plus additional days as required) exclusive of voluntary staff orientation program prior to starting date
• Tumwater School District Salary Schedule Range

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED