Office Production Assistant
ZEALOT•New York, NY
•$18 - $20•Onsite
About The Position
ZEALOT is seeking a highly organized and proactive Office Production Assistant to support the daily operations of the New York office and ensure a productive, well-maintained work environment. In addition this blended role will assist local and cross company departments in their production deliverables. The ideal candidate will be a skilled multitasker who can handle administrative responsibilities, support staff needs and manage their project support.
Requirements
- A strong interest in media and entertainment
- Experience in office support or administrative roles
- Strong organizational and time management skills
- Ability to pick up new workflows and software quickly
- Excellent written and verbal communication abilities
- Proficiency in Google Suite, Microsoft Office Suite (Word, Excel, Outlook), Slack
- Problem-solving mindset with attention to detail
- The ability to work independently and within a creative team environment
- Ability to handle sensitive information with discretion
- Working knowledge of project management tools
Responsibilities
- Support day-to-day office operations including supplies, equipment, and facility maintenance
- Coordinate with building management, vendors, and service providers
- Serve as the primary point of contact for employee questions and office-related issues
- Support onboarding process for new employees in conjunction with HR and IT.
- Process employee expenses.
- Implement and improve office systems as needed for greater efficiency
- Support producers, editors and coordinators with tasks such as: organizing media assets, assisting with managing workflows
- Assist with miscellaneous Post-Production tasks to effectively support the onsite teams as well as cross functional departments that may span include both our NY and LA offices.
- Coordinate meetings, events, and team activities
- Client gifting
- Handle incoming calls, mail, and correspondence
- Maintain office policies and procedures documentation
- Be an active and contributing member of the office social planning committee
- Coordinate with HR, IT, and other departments on a variety of activities and events as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
