Office Operations Manager - Contractor

TaxGPT Inc. • US - In Office,

1d • Onsite

About The Position

We are looking for an experienced operations professional to cover a maternity leave period starting June through the summer. This is a fixed-term, contract position with the opportunity to step into a fully functioning team and make an immediate impact.

Requirements

• 4+ years of experience in office or workplace operations
• Experience with IT procurement and working alongside IT or technical teams on equipment needs
• Experience managing shipping and logistics, including carrier coordination and fulfillment processes
• Familiarity with benefits administration or open enrollment processes, with the ability to coordinate across HR and external providers
• Proven ability to manage multiple vendors and priorities simultaneously
• Strong organizational and project management skills, with high attention to detail
• Clear, professional communicator, comfortable working across all levels of an organization
• Adaptable and comfortable stepping into an established role quickly
• Proficiency with relevant tools, e.g., Google Workspace, Slack, Jira, Confluence

Responsibilities

• Oversee day-to-day office and workplace operations, ensuring a smooth, well-run environment for all staff
• Coordinate office logistics: equipment, supplies, and maintenance requests
• Oversee procurement of IT equipment and office/facilities supplies, including inventory management, purchase requests, and vendor coordination
• Manage the office lunch program, including vendor relationships, budgeting, dietary accommodations, and day-to-day coordination
• Handle shipping and logistics operations, including outbound and inbound shipments, carrier relationships, tracking, and resolving delivery issues
• Support the coordination and execution of benefits open enrollment, including employee communications, deadline tracking, and liaising with management and benefits providers
• Serve as the primary point of contact for building management and external service providers
• Support onboarding logistics for new hires, including workspace setup, equipment provisioning, and access coordination
• Manage operations budgets, process invoices, and track expenditures against budget
• Assist and manage Accounts Payable, sending items for internal approval and processing.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed