Office Operations Manager (Legal Office)

AB Hires and Consulting•Cedarhurst, NY

About The Position

A boutique, high-volume legal firm is seeking a highly organized and proactive Office Operations Manager to oversee day-to-day administrative operations and support leadership. This role serves as the operational backbone of the office — ensuring that scheduling, billing support, vendor coordination, and internal workflows run smoothly and efficiently. The firm operates with strong systems and a fast-paced environment, making this an ideal opportunity for someone who thrives on organization, execution, and keeping things moving.

Requirements

2+ years of experience in office operations, administration, or executive support
Strong attention to detail with excellent follow-through
Highly organized with the ability to manage multiple priorities
Clear and professional communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel) and basic tech tools (PDFs, scanning, etc.)
Ability to work independently and adapt to shifting priorities
Familiarity with billing, invoicing, or administrative finance tasks

Nice To Haves

Experience in a law firm is preferred but not required

Responsibilities

Oversee daily office operations, including scheduling, logistics, and coordination
Manage calendars, confirmations, reminders, and internal scheduling needs
Support billing and administrative workflows (invoicing assistance, payment follow-ups, vendor bills, basic reporting)
Handle basic banking tasks (deposits, check runs, pickups/drop-offs)
Coordinate mailing and shipping, including certified mail, postage, and tracking
Manage vendors, office maintenance, supplies, and inventory
Maintain trackers, checklists, and follow-ups to ensure nothing falls through the cracks
Coordinate internal meetings (Zoom links, agendas, and action items)
Support leadership by organizing priorities and ensuring efficient execution
Handle general operational and administrative needs in a fast-paced office