Office Operations Coordinator

AGC Heat Transfer, Inc•Fairview, OR

3d•$24 - $26

About The Position

This role provides essential service to both internal and external customers by supporting AGC Heat Transfer, Inc. with workplace services and office administration. This position ensures smooth day‑to-day office functionality and supports communication, scheduling, and administrative workflows across a fast-paced, engineering‑oriented, and customer‑focused environment. The position is responsible for managing office communications, coordinating administrative procedures, and facilitating key tasks, including ordering supplies, managing calendars, supporting incoming calls and emails, organizing mail, and assisting managers and supervisors with administrative needs. As AGC Heat Transfer continues to grow—with operations spanning four manufacturing and service facilities and a strong engineering-driven culture—this role supports increasing coordination needs and contributes to an efficient, customer-centered organization.

Requirements

1–2 years of experience in an office or administrative support role.
High School diploma or GED required; post-secondary education preferred.
Must be very proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
Experience using office equipment such as printers, scanners, and postage machines. Strong customer-service orientation.
Excellent communication and interpersonal skills with a professional, patient demeanor.
Organized, reliable, and able to prioritize multiple tasks effectively.
Ability to work both independently with minimal supervision and collaboratively across teams.
Ability to maintain confidentiality and handle sensitive information appropriately.
Must be able to read, write and speak English.

Responsibilities

Provide meeting support with meeting minutes and follow up on action items with Production Manager and Supervisors.
Review and screen incoming sales orders for accuracy and consistency.
Review Production documentation to ensure it meets standard operating procedures.
Act as a key liaison between management and building compliance activities ensuring key activities are completed in advance of deadlines or important compliance dates.
Provide daily support for a wide range of office services, ensuring operational needs are met efficiently and reliably. Activities include scanning/copying, mail distribution, supply replenishment, administrative assistance, and basic facility coordination.
Develop and implement office procedures to streamline mail distribution, office supply requests, and shared resource usage.
Greet and support visitors, customers, vendors, and contractors upon arrival by following our standard entry procedures.
Monitors calendars, meeting schedules, and office commitments to support internal teams.
Help maintain communication concerning company events and activities.
Assist with coordination and communication between AGC Fairview and other AGC plant operations.
Other duties as assigned.