Building Administrator

Athens Services•Valley MRF, CA

1d•$26 - $32•Onsite

About The Position

The Office Operations Coordinator serves as the primary operational support function of the office and the first point of contact for internal and external stakeholders. This role ensures daily office operations run smoothly while providing administrative coordination across departments and leadership. The Administrative Assistant works closely with the Executive Assistant to support leadership needs, coordinate scheduling logistics, and maintain alignment on priorities across the office. The position protects leadership productivity by centralizing scheduling, logistics, vendor coordination, and routine administrative responsibilities. The Administrative Assistant maintains a professional environment, anticipates operational needs, and resolves issues before escalation.

Requirements

Proficiency in Microsoft Office Suite
Ability to troubleshoot printers, scanners, conferencing tools, and office equipment
Ability to handle sensitive information with discretion
Professional communication skills
Service-oriented and professional demeanor

Responsibilities

Serve as the primary point of contact for guests, vendors, and service providers
Manage incoming calls and route inquiries appropriately
Coordinate visitor logistics including room scheduling and meeting readiness
Maintain conference rooms throughout the day (reset, technology check, supplies)
Manage ordering and inventory of office supplies and executive floor amenities, including snacks and beverages
Oversee daily office operations to keep the workspace organized and functional
Manage and/or support office supply inventory and ordering
Track vendor service schedules and follow up on incomplete work, to include courier schedule, times and delays
Coordinate mail distribution, outgoing shipments, and courier services
Maintain shared spaces including conference rooms, kitchen areas, and supply rooms
Partner with the Executive Assistant to coordinate calendars, scheduling priorities, and meeting logistics
Prepare, format, and proofread correspondence and documents
Manage expense submissions and ensure timely processing
Coordinate travel logistics end-to-end including itineraries and confirmations
Maintain organized electronic and physical filing systems
Track action items and follow through to completion
Maintain internal contact lists and administrative templates
Own administrative components of special projects and initiatives
Coordinate internal meetings, events, and company gatherings
Support onboarding logistics (workspace setup, supplies, access preparation)
Provide operational backup during peak periods to prevent workflow disruption
Identify opportunities to improve administrative workflows and efficiency
Utilize Microsoft Office Suite to produce professional-level materials
Troubleshoot printers, scanners, conferencing tools, and office equipment
Provide basic meeting technology support to staff
Handle sensitive information with discretion
Communicate professionally with executives, vendors, and team members
Maintain a service-oriented and professional office presence at all times
Handle mail, packages and deliveries to ensure proper security and confidentiality.