Office & Marketing Coordinator

Advanced Space•Westminster, CO

9d•$21 - $25•Onsite

About The Position

The team at Advanced Space is leading humanity back to the Moon and pioneering innovative solutions in the space industry. Based in Westminster, Colorado, our team is seeking an enthusiastic, motivated, and detail-oriented Office & Marketing Coordinator to bring company events to life, coordinate travel (flights, hotels, and transportation), and manage accurate data entry. Advanced Space is a rapidly growing, privately held business that incorporates our core values in all that we do. Advanced Space exists to support the sustainable exploration, development, and settlement of space and operates with four core values: We are customer obsessed and mission focused; when we see it, we solve it; we are one team, motivated by our vision; and we bring technical excellence and inexhaustible curiosity. This role will be based in Westminster, Colorado.

Requirements

4+ years of experience in office management, facilities coordination, or administrative operations
Strong organizational skills and attention to detail
Proficiency in tools like Microsoft Office, and management platforms
Possesses strong self-management abilities and takes the initiative to work both independently and with a team
Dependable and produces quality work
Ability to manage multiple projects at once - must be very organized and efficient
Flexibility with schedule, including availability for occasional evening/weekend events
Ability to work in the Westminster, CO office 5 days/week during core business hours; flexibility for hybrid & remote work
Applicants must be a US Person (citizen or Green Card Holder/permanent resident, or protected individual

Nice To Haves

Associate or bachelor’s degree in business administration, operations, or a related field is preferred or experience in lieu of degree

Responsibilities

Manage incoming and outgoing mail (physical and digital)
Maintain distribution lists and contact databases
Respond to standard inquiries on behalf of the team
Create, format, and edit documents in Word, Excel, PowerPoint at a minimum and other company organizing programs
Perform basic data entry with accuracy
Schedule and coordinate internal meetings end-to-end
Prepare agendas, handouts, and presentation materials
Manage room reservations and AV/technology requirements
Coordinate catering and refreshment orders
Track office supply inventory and place routine orders
Coordinate with facilities for maintenance and repairs
Act as a liaison between departments, ensuring clear and timely communication
Handle incoming calls, emails, and correspondence, directing them to the appropriate parties
Work at front desk greeting and supporting vistors
Assist in supporting and coordinating event logistics, including venue setup, catering, and audiovisual requirements
Support the planning committee by attending meetings and taking detailed notes
Organize and purchase materials and supplies needed for events
Help manage RSVP lists and ensure smooth check-in processes during events
Book flights, hotels, and transportation for team members. Prepare detailed travel itineraries and handle travel-related inquiries
Assist in preparing marketing materials for events, happy hours, and career fairs
Attend events to manage setup, distribute swag, and document activities through photos