Office Manager

Mai Placement • Brooklyn, NY

10d • Onsite

About The Position

We are seeking a highly organized, proactive, and personable Office Manager to become the operational heartbeat of a busy real estate brokerage office. This role is ideal for someone who thrives in a fast-paced environment, enjoys taking ownership, and can keep multiple moving pieces organized without needing constant direction. You will manage communication, scheduling, listing coordination, and day-to-day office operations while helping leadership stay focused and efficient.

Requirements

• Previous office administration, executive assistant, or office management experience
• Strong multitasking and organizational skills
• Excellent written and verbal communication
• Ability to work independently and take initiative
• Comfortable managing calls, emails, WhatsApp communication, and scheduling
• Detail-oriented, reliable, and highly responsive
• Professional and pleasant demeanor
• Comfortable in a busy, fast-paced environment

Responsibilities

• Manage incoming calls, emails, and office communication
• Coordinate calendars, appointments, property showings, and open house logistics
• Support agents and leadership with administrative follow-through
• Handle newsletters, meeting coordination, lunches, and office-related tasks
• Help maintain organization and smooth day-to-day office operations
• Act as a gatekeeper and streamline communication for leadership
• Proactively identify and handle tasks that need attention

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed