Office Manager

Stafford County Public Schools•Fredericksburg, VA

22h•Onsite

About The Position

Under the direction of the Administrator, the Office Manager/Executive Assistant performs general and specific clerical duties to support the professional personnel at the assigned location. This role involves administrative support, overseeing daily office activities, and maintaining records and systems. The position also requires the ability to substitute for a classroom teacher if needed and to engage in ongoing professional development.

Requirements

High school diploma, G.E.D., or any combination of education and experience equivalent to graduation from high school
Supplemented by courses related to clerical techniques and office procedures
Knowledge of standard office practices and procedures, equipment, and clerical skills
Thorough knowledge of English grammar, usage, spelling, punctuation and computation skills.
Proficient in Microsoft Office and Google Suite
Maintain organization and order with other administrative assistants.
Organize and perform work independently
Meet deadlines for all work even when working on multiple projects
Show sustained effort and enthusiasm in quality and quantity of work

Responsibilities

Serve as Administrative Assistant to the Administrator.
Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, preparing documents, student enrollment and withdrawal, and welcoming and screening visitors.
Collect, prepare, check, and review data for records and reports.
Oversees the daily work activities of the office.
Develop and maintain a filing system.
Assist with monthly newsletter production.
Substitute for classroom teacher at the direction of the principals, if needed.
Type, review, and correct letters and other correspondence.
Direct informational requests to proper respondents
Support and demonstrate core values of SCPS and assigned location
Engage in ongoing professional development relevant to position.
Respond promptly and thoroughly to written and oral requests for information.
Maintain a clean, neat appearance, appropriate to position.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with colleagues, supervisors, and co-workers.
Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
Perform other related duties as required/assigned.