Future 2, Office Manager

Houston Independent School District•Houston, TX

1d•Onsite

About The Position

The Office Manager will ensure the smooth and efficient operation of the office. They will oversee administrative tasks, manage office supplies, coordinate meetings and events, and provide general support to employees and visitors. This role requires strong organizational skills, attention to detail, and ability to multitask and contribute to a productive and well-functioning work environment.

Requirements

High School Diploma or GED, Bachelor's Degree Preferred
1-3 years proven experience in an administrative role, preferably in an office setting.
Proven experience in an administrative or office support role, with strong organizational and multitasking abilities.
Proficiency in using office software, including word processing, spreadsheet, and presentation tools.
Excellent verbal and written communication skills, with a customer-service-oriented approach.
Strong attention to detail and accuracy in completing tasks.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Professional demeanor and ability to maintain confidentiality.
Strong interpersonal skills, with the ability to interact effectively with employees, visitors, and external stakeholders.
Knowledge of office management principles and procedures.
Familiarity with basic HR processes and procedures is desirable.
Ability to adapt to changing priorities and handle unexpected situations.
Positive attitude and willingness to contribute to a positive work environment.

Responsibilities

Greet and assist visitors, answering inquiries, and directing them to the appropriate personnel or department.
Manage incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely responses and appropriate distribution.
Maintain office supplies inventory, anticipate needs, and place orders to ensure availability of necessary items.
Coordinate meetings and appointments, including scheduling, preparing agendas, arranging facilities, and distributing relevant materials.
Assist in the preparation of reports, presentations, and other documentation, ensuring accuracy and adherence to formatting guidelines.
Maintain and update employee records, including contact information, leave requests, and performance evaluations, ensuring confidentiality and accuracy.
Oversee the maintenance of office equipment, including computers, printers, and telecommunication systems, coordinating repairs or replacements as needed.
Assist in budget monitoring and expense tracking, providing support in maintaining financial records and processing invoices.
Coordinate travel arrangements and accommodations for employees, ensuring efficient and cost-effective arrangements.
Support HR-related tasks, such as onboarding new employees, coordinating training sessions, and assisting with employee benefits administration.
Assist in organizing office events, such as team-building activities, celebrations, or conferences, including venue selection, catering, and logistics coordination.
Foster a positive and inclusive office culture, promoting teamwork, collaboration, and effective communication among employees.
Performs other job-related duties as assigned.