Office Manager - Air Quality

Dnrec•Dover, DE

5d•Onsite

About The Position

This position provides the administrative support necessary to oversee daily operations and efficient functioning of the Division of Air Quality at DNREC. The position provides administrative support for the Division Director as well as supporting a variety of operational areas of the office. The office manager also coordinates back-up support for the Division's Grantham Lane office. Principle duties include providing administrative support for the Division Director and other Division staff, document preparation, logging, process tracking, database management, file organization and management, contact with the general public and regulated community, placing legal notices, scheduling public hearings, and scheduling interviews for hiring.

Requirements

Six months' experience in evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
Two years' experience in performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving issues with workflow, assisting with research, special projects or data/information management, or other similar work in support of administrative, technical, program, and/or office operations.
Two years' experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
Two years’ experience in collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.
One year of experience in providing guidance and consultation to management, customers, and others on administrative matters.
Applicants must be legally authorized to work in the United States.
As a condition of hire you must possess a valid driver's license (not suspended, revoked or cancelled, or disqualified from driving).

Responsibilities

Plans, coordinates, and manages all aspects of regional, county, division, or department level office operations.
Interprets, explains, and ensures compliance with state, federal, or other relevant laws, rules, regulations, standards, policies, and procedures.
Manages administrative support, communications, and support services, including fleet management, forms/records management, facilities management, inventory, equipment maintenance and repair, mail distribution, and other agency-specific functions.
Conducts research and analyzes data to make recommendations on personnel, staff coverage, workflow, cost reduction, recordkeeping, performance standards, equipment, and supply utilization, or other functions supported.
May assist with onboarding and training of new employees.
Ensures deadlines and performance measures are met, monitors workflow to adjust priorities, and recommends improvements.
Oversees and manages record-keeping systems or logs to file, track, and retrieve documents.
Maintains and participates in modernization of information systems or databases.
Drafts, manages, and distributes communications and other materials for public and/or internal use.
Manages office supplies and equipment.
Troubleshoots less complex technology or equipment errors/issues and contacts appropriate vendor or information technology personnel to resolve as needed.
Supports contracting and procurement processes, and monitors adherence to budgets, applicable agreements, grants, or contracts; notifies supervisor of issues.
May assist with budget preparation and monitoring.
Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
Performs other related duties as required.