Office Manager

EMCOR Facilities Services, Inc.•New York, NY

1d•$90,000 - $100,000•Onsite

About The Position

The Office Manager is responsible for leading day-to-day office operations, supporting team performance, and ensuring a safe, efficient, and customer-focused work environment. This role oversees site administrative activities, coordinates support services, and serves as a key point of contact for employees, visitors, vendors, and clients. The Office Manager helps ensure operational excellence through effective planning, organization, budget awareness, vendor coordination, and continuous support of service delivery objectives. In this role, you will serve two primary functions: Site Operations and Office Management You will be the central resource for our New York office, supporting multiple Siemens Mobility business groups and ensuring a professional, welcoming, and productive workplace experience. Responsibilities include managing reception and visitor services, coordinating office and meeting space operations, supporting workplace technology needs, overseeing office services and supplies, and maintaining a safe and efficient office environment. Strong organizational, communication, and customer service skills are essential to successfully manage competing priorities and support a dynamic workplace. National Real Estate Team Support You will provide administrative and operational support to the U.S. Real Estate organization, assisting with workflow coordination, project tracking, meeting and presentation preparation, and other strategic initiatives. This role requires advanced proficiency in Microsoft PowerPoint and the ability to transform information into professional presentations, training materials, and business communications that support leadership and team objectives. The ideal candidate is a highly organized, resourceful professional who thrives in a fast-paced environment and can work independently with minimal supervision. Success in this position requires sound judgment, flexibility, strong attention to detail, and the ability to build effective working relationships across a geographically dispersed organization.

Requirements

1-5 years Facilities Maintenance Operations experience
Must possess a valid driver’s license in good standing
Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write routine reports, business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to solve problems in multiple stressful situations.
Requires advanced analytical skills and problem-solving techniques.
Strong computer skills are required primarily utilizing Microsoft Office Products
Manages difficult client situations; responds quickly to client needs; solicits feedback to improve services; speaks clearly and persuasively in positive and negative situations; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; able to read and interpret written communication; balances team and individual responsibilities and contributes to building a positive team culture.
Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.
Decision-Making / Judgment, Communication, Budgets/Cost Control, Associate Development.
Enforces and adheres to company policies, rules, safety practices and regulations.
Job Knowledge, Problem Solving/Analysis, Work Environment Safety, Planning, Interpersonal Skills.
Ability to lead and drive organizational change and continuous improvement.
Sound judgment, business acumen, analytical decision making, initiative, interpersonal relationships and personal accountability are critical.
Able to manage multiple projects; able to determine project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules people and tasks effectively.
Anticipates problems; sees how a problem and its solution will affect other units; gathers information before making decisions; weighs alternatives against objectives and arrives at reasonable decisions; adapts well to changing priorities, deadlines and directions; works to eliminate all processes which do not add value; is willing to take action, even under pressure, criticism or tight deadlines; takes informed risks; recognizes and accurately evaluates the signs of a problem; analyzes current procedures for possible improvements; notifies supervisor of problems in a timely manner.
Advanced proficiency in Microsoft PowerPoint

Responsibilities

Supports Site Managers and/or Team Leads while maintaining working relationships with the customer.
Works closely with client(s) to ensure that the effects on operations are recognized, well planned and coordinated in a quality manner.
Manages reception and visitor services.
Coordinates office and meeting space operations.
Supports workplace technology needs.
Oversees office services and supplies.
Maintains a safe and efficient office environment.
Provides administrative and operational support to the U.S. Real Estate organization.
Assists with workflow coordination, project tracking, meeting and presentation preparation, and other strategic initiatives.