Office Manager

University of Southern California•Los Angeles, CA

4d•$85,782 - $87,000•Onsite

About The Position

The Center for Economic and Social Research (CESR) is a growing multi-disciplinary center studying decision making and human behavior over the life-course. We are seeking an Office Manager to run day-to-day operations, AV for meetings, and special projects and events. Job duties will include running a busy office of ~100 faculty and staff housed on the University Park campus, as well as assist with Capital Campus and offsite employee needs. Responsibilities range from on-boarding new staff, computer and software acquisition, offsite storage management, mail and delivery coordination, supply inventory and purchasing, requisition creation and invoicing, use of Workday financial report systems and Concur, staff meeting arrangements and audio/visual set up, travel arrangements and expenses. Job also entails site specific needs such as maintaining keys, facilities requests, space management, Zoom lines, office management needs, emergency planning, and the ability to clearly communicate information across sites. The CESR Office Manager will also assist Executive Director and Co-Director in center-related expense tracking, purchases, travel, and meeting arrangements as well as the monthly and annual staff meetings. This position will oversee student workers and an administrative assistant. This is a full time, 1 year fixed-term position (renewable) with a fully onsite work arrangement.

Requirements

Expected to work onsite 5 days per week at USC University Park Campus in Los Angeles, CA
Expertise in software and technology; computers, phones, networks, Zoom, Workday, video and sound equipment for department meetings and seminars
Experience in website editing and updates (Wordpress or similar)
Event planning experience, for seminars, conferences, and team-building social gatherings
Advanced accounting/financial management, budgeting, and reporting experience
Public speaking/presentation skills
Ability to multi-task with regular tasks and steady influx of new tasks throughout the day, and keep track of multiple deadlines for events and department needs
Schedule flexibility to accommodate building requests and deliveries
Safe lifting and sorting of supplies and other materials, up to 20 lbs.
At least 3 years’ experience managing an office of similar size
New employee onboarding and providing warm hospitality for guests
Willingness to back up admin assistant team
Ability to create and maintain connections among multiple sub-centers within our department
3 years minimum experience
Office management combined with experience in budget administration

Nice To Haves

Experience in academic environment and Workday preferred

Responsibilities

Running a busy office of ~100 faculty and staff
Assisting with Capital Campus and offsite employee needs
On-boarding new staff
Computer and software acquisition
Offsite storage management
Mail and delivery coordination
Supply inventory and purchasing
Requisition creation and invoicing
Use of Workday financial report systems and Concur
Staff meeting arrangements and audio/visual set up
Travel arrangements and expenses
Maintaining keys
Facilities requests
Space management
Zoom lines
Office management needs
Emergency planning
Communicating information across sites
Assisting Executive Director and Co-Director in center-related expense tracking, purchases, travel, and meeting arrangements
Assisting with monthly and annual staff meetings
Overseeing student workers and an administrative assistant
Website editing and updates
Event planning for seminars, conferences, and team-building social gatherings
Public speaking/presentation
New employee onboarding
Providing warm hospitality for guests
Backing up the admin assistant team
Creating and maintaining connections among multiple sub-centers within the department