Office Manager

Albion General Contractors, Inc.•Sandy Springs, GA

16d•Onsite

About The Position

Albion General Contractors is searching for an Office Manager to join their employee-owned company. The Office Manager is responsible for administrative and office support, including front desk reception, event planning, AP/invoice entry, visitor management, document processing, vendor oversight, spreadsheet creation, and filing. This role also assists with clerical and job-specific duties. The position requires dependability, strong organizational skills, and the ability to multitask effectively. The Office Manager will learn construction processes to support finance, project management, preconstruction, human resources, and the office in general. This is an in-office position, Monday – Friday, 8 am-5 pm with a 1-hour lunch.

Requirements

4+ years of experience in an administrative, coordinator, support, or other role.
Strong proficiency with Microsoft Office Suite, especially Excel.
Excellent organizational and time management skills.
Effective communication and interpersonal skills.
Ability to analyze problems and develop solutions in a fast-paced environment.
Attention to detail and ability to prioritize tasks.
Highly organized with strong emphasis on self-motivation and analytical skills.
Takes initiative to learn all aspects of the business, open to coaching and feedback for development.

Nice To Haves

Experience with a commercial general contractor (preferred).
A two or four-year degree, in lieu of a degree, work experience will be considered.

Responsibilities

Fostering and supporting a productive, healthy, and fun culture.
Providing administrative support to the company broadly.
Working with Finance to complete filing, data entry, track invoices and track expenses.
Working with Accounts Payable on invoicing, tracking and followup with vendors.
Monitoring office supplies and ordering new materials.
Coordinating meetings, events, and office logistics.
Assisting teams with vendor certification, budget tracking and other ad hoc projects.
Office vendor and partnership management – building relationships with vendor (i.e., cleaning, printing, IT, pest control, waste management, copy machine, etc) partners and other third parties to ensure smooth running of services and resolution to any issue.
Supports project coordination needs with the operations around proposals, client contract documentation, signatures and follow up where needed.
Assists in onboarding of employees.
Responsible for the production and the gathering of construction project related information and then track, file, and distribute this information to all relevant parties.
Document control: receive, enter, file, track, and distribute all construction invoice documents.