Office Manager

Related • Austin, TX

8d • Onsite

About The Position

The Office Manager will be responsible for providing administrative support to the Executive Vice President and general support to the office. This individual will be based onsite at the office in Austin, TX. Responsibilities include, but are not limited to: Managing calendars with the ability to anticipate calendar conflicts and manage last-minute changes. Preparing and processing monthly expense reports and tracking reimbursements, as necessary. Booking and arranging travel including airline, hotel, car service reservations and other accommodations. Overseeing day-to-day office operations including organizing the office and ordering supplies. Acting as primary point of contact for new hires, technology setup and department supplies. Assisting with presentations, i.e. slide and report creation in accordance with company standards, printing and binding books. Compiling and notarizing documents as needed. Special projects as assigned.

Requirements

• Minimum of 3+ years of strong administrative and/or office management experience
• Strong verbal and written communications skills.
• Excellent multi-tasking capabilities, time management and organizational skills.
• A mature professional with great judgment, interpersonal skills and ability to work independently or as part of a team.
• Proficient in Microsoft Outlook; Word, Excel, PowerPoint, Visio and Adobe Acrobat.
• Comfortable working in a fast-paced environment.
• Bachelor’s degree required.

Nice To Haves

• Experience working and/or interest in real estate is highly preferred.
• Notary Public certification is a plus.

Responsibilities

• Managing calendars with the ability to anticipate calendar conflicts and manage last-minute changes.
• Preparing and processing monthly expense reports and tracking reimbursements, as necessary.
• Booking and arranging travel including airline, hotel, car service reservations and other accommodations.
• Overseeing day-to-day office operations including organizing the office and ordering supplies.
• Acting as primary point of contact for new hires, technology setup and department supplies.
• Assisting with presentations, i.e. slide and report creation in accordance with company standards, printing and binding books.
• Compiling and notarizing documents as needed.
• Special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level